Executive Assistant  

The Executive Assistant reports directly to the Managing Director. He/ She provides executive support in a close working relationship with the Managing Director. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Managing Director. The Executive Assistant also serves as a liaison to the Managing Director and Management Team; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Duties and Responsibiltties:

• Handles Project Management as set by the Managing Director
• Reviews, analyzes and monitors report, correspondence and documents
• Accompany the Managing Director to different function as needed.
• Responsible for preparation and review of presentation
• Customer/ client involvement
• Work with Traders in planning, developing and implementing departmental goals
• Conducts research, analysis, data collection and trends on specific projects
• Communicates directly, and on behalf of the Managing Director on matters related to Managing Director's initiatives.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other documents
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline.

• Bachelors degree in Business Administration major in Management or Equivalent
• At least 2 years of experience as Executive Assistant
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with all levels of the organization including external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Has Emotional Maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion; be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
• Demonstrates ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Willing to work in Pasig on Q4