Aux is a B2B virtual recruitment platform that pairs support staff with business leaders around the world. We take the best talent from the Philippines and, through our rigorous screening process, match them with our network of CEOs, promising startups, and established brands such as 818 Tequila, Operam, Parrot HQ, K5 Global, etc.


Join our dynamic team as an Executive Assistant and play a crucial role in supporting company leadership. Your experience as a skilled executive assistant, scheduler, and coordinator will shine as you manage complex schedules, plan travel arrangements, and coordinate events. As a valuable team player, you'll contribute to the operational and administrative efficiency of our fast-growing organization.

 
Responsibilities:

<ul>
	<li>Efficiently manage executive schedules, appointments, and meetings</li>
	<li>Organize domestic and international travel logistics</li>
	<li>Plan and execute company events, meetings, and conferences</li>
	<li>Coordinate communication between leadership and various teams</li>
	<li>Perform administrative tasks to ensure smooth operations</li>
</ul>

Executive Assistant | Work From Home

Aux is seeking a highly organized and detail-oriented Personal Executive Assistant to support our client, a renowned celebrity stylist, in managing day-to-day responsibilities. As the Personal Executive Assistant, you will be a crucial part of the organization and help ensure the client can operate efficiently and effectively. You will be responsible for managing the calendar, arranging travel, coordinating meetings, handling confidential documents, and much more. The ideal candidate will be proactive and able to anticipate the needs of the client to ensure they have everything they need to succeed.

 

Responsibilities

<ul>
	<li>Manage the client’s calendar and prioritize meetings and appointments</li>
	<li>Coordinate travel arrangements, including booking flights, hotels, and rental cars</li>
	<li>Handle confidential information and ensure confidentiality is maintained at all times</li>
	<li>Organize and prepare documents, reports, and presentations for meetings</li>
	<li>Liaise with internal staff and external partners on behalf of the client</li>
	<li>Conduct research and provide timely updates to the client on relevant topics</li>
	<li>Manage expense reports and other administrative tasks as needed</li>
</ul>

Personal Executive Assistant | Work From Home

Role Summary

The Executive Coordinator to C-level management will initially serve in an administrative capacity with the potential for growth for the right candidate. The Executive Coordinator will report to the Chief of Staff and support both the CEO and Chief accordingly. Searching for a macro-thinker and a people person who can handle the day-to-day of scheduling, rolling calls, and business prioritization with discretion and a calm demeanor, as the clientele and operations are of an extremely high caliber in their respective industries. An interest in finance, venture capital and global entrepreneurship a plus.

Responsibilities

<ul>
	<li>Administrative duties include handling phones, calendar management, scheduling travel, event logistics, and general office management tasks.</li>
	<li>Serve as first point of contact with clients and executives.</li>
	<li>Assist with special projects, research, and compiling information as needed.</li>
	<li>Project management</li>
	<li>Help support operations</li>
	<li>Managing daily schedule; adapting as needed and effectively communicating changes to all parties</li>
	<li>Organize all aspects of complex domestic and international travel, professional and personal</li>
	<li>Manage meetings, reservations and errands</li>
	<li>Support senior staff meeting logistics in conjunction with other support staff</li>
	<li>Manage action item list</li>
	<li>Maintain relationship databases and CRM</li>
	<li>Weekly meetings with leadership and project lead</li>
	<li>Anticipate the needs of the CEO, staying ten steps ahead at all times to ensure a smooth and successful outcome</li>
	<li>Complete expense reports and maintain accurate expense filing system</li>
	<li>Flexibility in coverage – being able to support a wide array of personalities and leaders</li>
</ul>

Executive Coordinator | Work From Home

INFOMAX is a wholly owned Filipino company that was incorporated and registered to SEC in February 1998. 
Infomax aims to provide world class solutions in the area of Content Integration and Business Intelligence.  Our goal is to maximize the IT investments of our clients by providing them with high-value solutions that will improve their business processes and increase their revenue stream. 
We aim to be the preferred Partner in their business initiatives.
We enable and empower our employees to render innovative and high quality services to our customers. We will empower our employees with industry skills and product knowledge to become highly respected professionals in their fields.

Infomax Systems Solutions and Services Inc.

Purchase Orders/Sales Documentation/DRF/BOM 

<ol>
	<li> Reviews PO to Suppliers/Principals. Sends back for correction draft PO from Sales as necessary.</li>
	<li>Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and Royalty Tax)</li>
	<li>Reviews and signs-off Deal Registration Form (DRF) and Bill of Material (BOM). Provides necessary feedback to the concerned Account Executive and General Manager.</li>
	<li>Review and handles processing of Sales documentation (Deal Registration Form, Bill Of Material, Commissions, Contracts)</li>
	<li>Ensures completeness of required documentation in Accounting files before endorsement of approval to the President and General Manager</li>
	<li>Maintains custody of all hard/soft copy of contracts for deals; agreement with principals and sub-contractors.</li>
</ol>

Principal/Service Provider Coordination 

<ol>
	<li>Reviews contracts with customers and service providers regarding terms and conditions. Identifies risk exposure and discusses these with the concerned employee and Management.</li>
	<li>Communicates with foreign suppliers regarding Tax treaty relief availment</li>
</ol>

Quota Documentation and Tracking, Commission Processing and Payment 

<ol>
	<li>Monitors quota achievement, confirms eligibility of Sales and other qualified people for sales incentives based on established guidelines. Responsible for payment of Sales incentive/bonuses as these are due</li>
	<li>Reviews Commission statements of Sales people before endorsement to the President and General Manager</li>
	<li>Provides assistance to the General Manager in updating and disseminating the approved Sales Incentives/Bonus (Commission) Plan for the year. Responds to queries on commission entitlement and payments made.</li>
</ol>

Bank Relationships and managing company transactions 

<ol>
	<li>Coordinates w Bank Representatives/Managers for company account maintenance; investments and completion of necessary documents related to the transactions.</li>
	<li>Obtains updated interest rates for potential additional placements</li>
	<li>Meets with Bank reps re: investments and transactions</li>
</ol>

Tax Management, Annual/Interim Audit and Legal Consultations

<ol>
	<li>Handles tax and other accounting related referrals to Lawyers and Auditors</li>
	<li>Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN</li>
	<li>Does BIR Recon as needed for assessments and consulted with the Lawyers</li>
	<li>Prepares all documentary requirements for submission to BIR (for BIR assessments)</li>
	<li>Coordinates interim and annual audit of books for yearend financial statements.</li>
	<li>Responsible for the preparation and timely submission of the Accounting Books of Accounts (Sales, Purchases, General Journal, General Ledger) BIR in the required format.</li>
</ol>

Other duties

1. Regualr reporting of Monthly Financial Performance

2. Coordinaton with HR Officer about Asset Inventory

Senior Accounting Analyst

B4B Solutions Inc. is operating under the Clear Admin People brand, an outsourcing company based in Makati City. We offer remote admin services to business owners (dentists, labour hire operators, accounting firm, etc) in any states/territories in Australia. 

We call ourselves admin people because we put people first. We are invested in having a positive impact on everyone’s lives. 

Our management team is dedicated to empowering you to grow personally and professionally to be the very best you can be for years to come in an environment where the best idea wins, no matter where it comes from.

We also place great emphasis on characteristics rather than qualifications. We have established a recruitment framework called 6-Tool players to ensure we work with excellent people.

A 6-tool player possesses these six characteristics: Adult, Professional, Smart, Empathetic, Competitive, and has an insatiable Thirst for Learning.

B4B Solutions Inc.

Clear is looking for a Client Data Manager to virtually work with our client, an independent, privately-owned business in Western Australia. Our client develops customised energy management solutions for private, public organisations, and non-profit institutions. As independent consultants, they provide their clients with cost-effective and technically sound energy advice and solutions.

Role and Opportunity 

The Client Data Manager will “Work-from-Home” to remotely provide administrative support to the onsite teams. The role requires efficient and sensitive data management and preparation.

Purpose

As a remote Client Data Manager, you will:

<ul>
	<li>Manage a workflow process as outlined overleaf</li>
	<li>Work directly with onsite teams and ensure accurate details are entered into the system</li>
	<li>The workflow process is managed and followed through to cycle completion</li>
	<li>Check the completeness and clarity of information of the received data</li>
	<li>Transcribe data received into MS Excel and into the company’s database</li>
	<li>Compile electricity meter readings into MS Excel</li>
	<li>Convert MS Excel invoices into PDF</li>
	<li>Xero login and invoice preparation</li>
	<li>Prepare the invoice by copying previous versions to send to clients</li>
</ul>

As a Client Data Manager, your daily tasks may include: 

<ul>
	<li>Ongoing diary management

	<ul>
		<li>Maintain calendar utility meter reading cycle</li>
	</ul>
	</li>
	<li>Handle Type "A Clients"
	<ul>
		<li>Start a job cycle
		<ul>
			<li>Data processing items required:
			<ol>
				<li>
				Source meter data for period/from file
				</li>
				<li>
				Open the master sheet excel sheet from the previous month/from the file
				</li>
				<li>
				Convert the updated master sheet data for the period into PDF
				</li>
				<li>
				Save the Excel version of #3 with ‘no formulas’
				</li>
			</ol>
			</li>
		</ul>
		</li>
		<li>Finalize the cycle
		<ul>
			<li>XERO Login for Invoice Preparation
			<ol>
				<li>
				Login to Xero
				</li>
				<li>
				Find site or client details
				</li>
				<li>
				Copy the previous month’s invoice
				</li>
				<li>
				Copy to update the current month
				</li>
				<li>
				Approve the updated invoice
				</li>
				<li>
				Convert the invoice into a PDF
				</li>
				<li>
				Use the client details to send an email – add along the two attachments with data from below
				</li>
			</ol>
			</li>
			<li>Email sending along with the Xero Invoice
			<ol>
				<li>
				Convert into PDF the updated master sheet data for the period
				</li>
				<li>
				Save the Excel version of #3 with ‘no formulas’
				</li>
				<li>
				Save the PDF Xero Invoice outlined above.
				</li>
			</ol>
			</li>
		</ul>
		</li>
	</ul>
	</li>
</ul>

<ul>
	<li>Handle Type "B Clients"

	<ul>
		<li>Ongoing diary management – as above</li>
		<li>Start a job cycle - as above</li>
		<li>Finalize the cycle
		<ul>
			<li>
			Login to client portal
			</li>
			<li>
			Upload the required information to the client portal
			</li>
			<li>
			Wait three days prior to uploading the XERO invoice to the same client portal
			</li>
		</ul>
		</li>
	</ul>
	</li>
</ul>

Client Data Manager | Work from Home | Dayshift

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups.

MedGrocer

MedGrocer's digitally-enabled "medicine-as-a-service" platforms are used by hundreds of employers and pharma companies. Our end-to-end medicine/vaccine programs, telehealth services, and onsite medical staff serve a million Filipinos every year. MedGrocer is one of the more established Filipino Health Tech startups. 
 
Fresh board passers are encouraged to apply!

A Teleconsult Doctor offers remote assistance in managing patient health by providing diagnosis, treatment, and counseling. 
 
Key Responsibilities:

<ul>
	<li>Attend to the personal medical consultation needs of patients via teleconsultation</li>
	<li>Assess an employee’s ability to return to work following an illness</li>
	<li>Facilitate health teaching awareness, counseling, and education on how to detect and prevent medical illnesses and conditions</li>
</ul>

Why MedGrocer?

<ul>
	<li>Progress: To work on engaging and stimulating projects that enhance our client's health. You will be able to hone your skills in providing healthcare services and communication as you interact with a diverse and agile team</li>
	<li>Purpose: To create an impact in the digitally enabled tech platform in order to enhance the lives of thousands of Filipinos by providing accessible and end-to-end healthcare solutions</li>
	<li>People: To collaborate with a group of dynamic, passionate, and driven individuals from diverse backgrounds, from whom you will be able to learn how to expand and strengthen your skills</li>
</ul>

Teleconsult Doctor | Makati

We are seeking a skilled Business Analyst to join our team. As a Business Analyst at our fast-growing organization, you will play a pivotal role in our operations and R&amp;D teams. You will excel in data analysis using tools like Excel, Sheets, and other relevant software. Your proficiency in project management and financial modeling will drive accurate forecasting and planning, aiding critical decision-making processes. Leveraging your experience, you will execute a diverse range of operational and analytics tasks. Your collaborative nature will shine as you work closely with cross-functional teams to drive innovation and operational excellence.

Responsibilities:

<ul>
	<li>Analyze key business metrics and devise improvement plans</li>
	<li>Utilize Excel, Sheets, and other tools for comprehensive data analysis</li>
	<li>Apply financial modeling expertise for accurate forecasting and planning</li>
	<li>Manage projects efficiently, ensuring timely delivery and successful execution</li>
	<li>Collaborate with operations and R&amp;D teams to provide actionable insights</li>
</ul>

Business Analyst | Work From Home

We are a below-the-line advertising agency with > 20 years of experience in health and ethical advertising: launches, communication strategies, branding, conventions, conferences, activations, etc.- we’ve done it all.

We are composed of dedicated and experienced team members who have your back when it comes to developing fresh and innovative brand strategies.

We invest in talents that integrate the science of your brand with creativity.

MarketConnect Inc.

<ul>
	<li>Responsible for deadline and deliverables management, placing Job Orders, and assisting the creative team in traffic management.</li>
	<li>Building and maintaining close relationships with clients; ultimately responsible for the health of client relationships and quality of services delivered</li>
	<li>Representing client’s interests by effectively identifying and communicating business goals and objectives, deliverables, and other factors to internal team members</li>
	<li>Scheduling and organizing client account calls, meetings, presentations, deadlines, and delivery of related materials</li>
	<li>Manages team members on assigned projects and proposals, including developing and maintaining project schedules, budget development, weekly projected billing forecasts, and reviewing all creative materials to align with client objectives</li>
	<li>Establishes and maintains trusting relationships with both new and existing clients</li>
	<li>Prepares and presents new business opportunities to existing clients</li>
	<li>Identify new sales opportunities within existing accounts to remain a client-account manager relationship by up-selling and cross-selling</li>
	<li>Ensuring client satisfaction via feedback/survey</li>
	<li>Assistance in processing documents at the Ad Standards Council (ASC)</li>
	<li>Manage social media accounts</li>
	<li>Liaison with campaign partners that may/may not include PR, Influencer engagement, Community partnerships and the like</li>
</ul>

Account Manager

Kalibrr’s mission is to help transform the way organizations hire great talents, and talents find meaningful career opportunities. Through our portfolio of technologies and services, we’re building a company that connects millions of individuals with world-class businesses, that helps forge strong recruiter - candidate relationships, and ultimately humanizes the entire hiring and career discovery experience. 

Whether we’re launching new technologies to help companies hire better or strategic programs to help talents engage with employers more meaningfully - people at Kalibrr are optimists at heart. We believe in our ability to continuously improve the value we can deliver and the impact we can create - one opportunity, one individual at a time. Together, we are powering innovation in SE Asia, by enabling ground-breaking organizations in the region to work with exceptional individuals.



Kalibrr 

Calling all STI Olympians! Looking for the modern and exciting way to kickstart your career?

Kalibrr is coming to your school with our Virtual University Roadshow called #GenerationHired: Connecting Education to Employment!

Join us this November 24, 2023 to learn more about advanced job-seeking and career-building tools, emerging trends, and industries shaping the employment landscape. Gain insights into the needed skills and more to build your dream career!

Platform: Zoom

By participating in the Virtual Roadshow, you will gain access to the following perks:

<ul>
	<li>Chance to win raffle prizes</li>
	<li>Career consultation through the Q&amp;A Panel</li>
	<li>E-certificate for participating</li>
</ul>

And many more!

This event gladly welcomes all graduating students, incoming interns, and alumni of the STI College Kalibo.

Kalibrr Virtual University Roadshow with the STI College Kalibo

Since 2005, WIDEOUT AQA has been the human side of the technology powering MarTech.

We’ve designed bespoke programs for enterprise companies such as GOOGLE, VSP + ZETA Global; supercharging their marketing teams + partners by plugging into our existing infrastructure + leveraging our distributed teams.

Our core services include Creative Development, Ad Operations, Ad Production + Video Editing.

Schedule a call with one of our Solution Consultants to see how we can help you today

Wide-out Workforces Inc.

You are a spreadsheet wizard! You love crunching numbers and data, dotting your i’s and crossing your t’s. Putting things in order is a necessity, not an option. Building harmony out of creative chaos is just another Monday for you. You thrive under pressure. You believe in “adapt or die.” Thick skin is an understatement for you don rock solid armour.

If this describes you and you’re nodding your head, we’d love to meet you! This role would involve tasks related to coordinating projects, analyzing processes, and providing executive-level support.

Responsibilities might include:

1. Business Analysis: Analyzing and documenting current processes, identifying areas for improvement, and recommending solutions

2. Project Management: Planning, executing, and monitoring projects, ensuring they are completed on time and within budget

3. Executive Support: Assisting executives with administrative tasks such as scheduling, preparing reports, and handling communication

4. Data Analysis: Collecting and analyzing data to support decision-making and improve business operations

5. Stakeholder Communication: Acting as a liaison between different teams, ensuring clear communication and coordination

6. Process Improvement: Identifying opportunities for process optimization and implementing efficiency-enhancing measures

7. Documentation: Creating and maintaining documentation for business processes, project plans, and executive correspondence

8. Problem-Solving: Addressing operational issues, resolving conflicts, and finding solutions to challenges

Relationship Management

Sales and Marketing Knowledge

Attention to Detail

Customer Service

Critical Thinking

Communication Skills

Account Management

Executive Assistant | Hybrid Setup

As a Salesforce Administrator, you will play a crucial role in managing user accounts, configuring and customizing Salesforce, handling user support tickets, and facilitating user training. You’ll be responsible for implementing changes, optimizing workflows, and ensuring a seamless user experience within the Salesforce ecosystem.

Duties and Responsibilities:

User Management:

<ul>
	<li>Create, modify, and deactivate user accounts as per organizational needs.</li>
	<li>Define roles, profiles, and permissions to control user access.</li>
	<li>Manage public groups for efficient collaboration.</li>
</ul>

User Support:

<ul>
	<li>Address user queries and support tickets promptly, resolving issues related to errors, functionalities, or report generation.</li>
	<li>Provide guidance and assistance to users on Salesforce features and functionalities.</li>
</ul>

Salesforce Configuration:

<ul>
	<li>Customize Salesforce modules including Case, Email, and Onboarding objects.</li>
	<li>Configure and maintain flows, fields, page layouts, record types, and custom settings.</li>
	<li>Develop dashboards and reports to meet specific business requirements.</li>
</ul>

Process Mapping and Flow Orchestration:

<ul>
	<li>Translate process maps into effective Salesforce flows for streamlined operations.</li>
	<li>Utilize flow orchestration techniques to optimize workflows and automate processes.</li>
</ul>

User Training and Documentation:

<ul>
	<li>Conduct user training sessions to ensure proper utilization of Salesforce functionalities.</li>
	<li>Develop and maintain Knowledge Base (KB) articles and training materials for users.</li>
	<li>Create help articles and documentation on Salesforce usage.</li>
</ul>

Salesforce Administrator | Hybrid

Be a part of a "not so corporate" organization that is continuing to embark on an exciting journey.

Squadzip, our SaaS platform, has been launched to our enterprise clients and has received praise for its fresh and unique approach to addressing real felt pains of sales, operations, and service organizations, as well as its simplicity in adoption and implementation. 

Squadzip is the first co-investment of Kickstart Ventures and Plug and Play Tech Center in the Philippines. In only a few years since we opened office, Squadzip has found itself as an invaluable tool for businesses in multiple industries and locations. Today, Squadzip has positioned itself to be the "Digital Extension of the Office",  where teams can stay on top of their work and be productive from anywhere.

This is a place where you will be challenged to be creative and innovative on a daily basis. The future of digitalization is bright and sunny and we are looking for the bold few to help us shape it.

Squadzip (Digital Space Explorer, Inc.)

We are looking for individuals who can evangelize the idea that productive work can be done from anywhere! Right now, businesses are spending billions on larger than necessary workspaces. The pandemic has forced businesses to consider work-from-home arrangements, but businesses are struggling to see this as a sustainable and productive way to move forward.

Squadzip is the Digital Extension of the Office, a platform that serves as a central reporting hub for all types of customer interactions, face-to-face interactions, video calls, voice calls, messaging, and more. We are looking for a few, driven and energetic individuals to help us spread this movement across the world.

Squadzip's Customer Support team plays a critical role in the organization. They are the first point of contact for our customers, addressing inquiries, resolving issues, and providing top-notch assistance to the Squadzip platform. This team is not only passionate about delivering exceptional customer service but also possesses excellent communication skills and a proactive attitude to ensure a seamless customer experience. Their bright and sunny personalities uplift the quality of Customer Support, ensuring customers feel valued and cared for. 

Their responsibilities are the following:

<ul>
	<li>Ownership of the whole Customer Support processes to Squadzip customers and enterprises on free trial.</li>
	<li>Proactively “chase” after customers who require support/troubleshooting, demonstrating a commitment to resolving technical issues.</li>
	<li>Actively listening to customers’ concerns and devising creative solutions via various channels (phone, email, and chat) in a timely and professional manner. This also includes proper written and verbal correspondence.</li>
	<li>Maintain a deep understanding of our platform to provide accurate guidance and information about Squadzip’s features and benefits.</li>
	<li>Collaborate and provide internal support to Customer Success, Business Development and Product Management teams as a product expert.</li>
	<li>Building content to guide external customers. 
	 </li>
</ul>

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