Administrative Assistant
Wireless Link Technologies, Inc.
- Manila, Philippines544 Florentino Torres St. Sta. Cruz, Manila, Manila, Metro Manila, PhilippinesManilaMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job Description
Admin Assistant to Project Management Department responsibilities includes working closely with the Head of Project Management Department to prepare comprehensive action plans, including resources, timeframes, and budgets for projects. He /She will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling other queries as well. Succeeding in this role requires excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.
Ultimately, the duties of this role are to ensure that all projects are completed on time, within budget and meet high-quality standards.
RESPONSIBILITIES
- Coordinate project management activities, resources, equipment, and information
- Responsible for the preparation and monitoring of Document Transmittal (Incoming and Outgoing) of the project
- Preparation of Submittals (Materials and Equipment).
- Responsible for filing of Documents (Incoming and Outgoing).
- Preparation of Letters/Documents of the project.
- Filing of Weekly Reports and Minutes of the Meeting.
- Responsible for updating Approved Submitting.
- Preparation of Change Orders.
- Responsible in preparation of Turn-over Documents.
- Liaise with clients to identify and define requirements, scope, and objectives
- Assign tasks to internal teams and assist with schedule management
- Make sure that clients’ needs are met as projects evolve
- Help prepare budgets
- Analyze risks and opportunities
- Oversee project procurement management
- Monitor project progress and handle any issues that arise
- Act as the point of contact and communicate project status to all participants
- Work with the Project Manager to eliminate blockers
- Issue all appropriate legal paperwork (e.g. contracts and the terms of agreement)
- Create and maintain comprehensive project documentation, plans, and reports
Minimum Qualifications
- Candidate must possess at least a Bachelor’s/College Degree in Business Studies/Administration Management, Marketing, Commerce, or equivalent
- Strong analytical and planning skills
- Strong organizational skills and very good attention to detail
- Excellent verbal and written communication skills
- Good presentation skills
- Ability to multi task and prioritize
- Proficiency in Microsoft Office
Perks and Benefits
- Single Parent Leave
- Paid Vacation Leave
- Paid Sick Leave
- Maternity & Paternity Leave
- Paid Holidays
Required Skills
- MS Office
- Clerical Skills
- Attention to Detail
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- 544 Florentino Torres St. Sta. Cruz, Manila
About Wireless Link Technologies, Inc.
The Leader In Wireless Networking & Security Solutions
Wireless Link Technologies, Inc. (WLTI) is a premier Information and Communications Technology (ICT) provider and systems integrator in the Philippines specializing in the field of security, surveillance, wireless communications, GPS Vehicle Tracking & Fleet Management, VoIP telephony and networking solutions.
Established in 2009, we opened our main branch in Manila, offering electronics applications and a wide range of wireless networking solutions. Through the years, we have forged partnerships with the world’s recognized brands such as Ubiquiti Networks, Icom, GeoVision, Avtech, Hikvision, Mikrotik, 4ipnet, Welltech, among other brands.
Our pool of electronics and communications engineers has worldwide standard qualifications certified by our international partners. More than being a distribution company, we are a total solutions provider enabling our customers to focus on their business goals.
In 2013, we have opened our second branch in General Santos City mainly catering clients in the Mindanao region. In 2016, WLT opened a branch in Bacolod City to serve Negros Island and Western Visayas regions. The company grew from a mere three (3) to now over sixty (60) employees which clearly shows a steady growth over the past seven (7) years.
WLTI is an authorized Philippine distributor of the following products lines:
CCTV Surveillance: Hikvision, Geovision, Avtech
Two Way Radio: ICOM
GPS Vehicle Tracking: GPS Eye Tracker (www.gpseyetracker.ph)
Wireless / Wired Networking: Ubiquiti Networks, 4ipnet, Mikrotik, Cisco
VoIP: Welltech
Click for more details: http://wireless-link.net/2015/about-us/