Facilities Coordinator  

General Duties

• Provide excellent customer service to clients, staff, vendors, and guests at all locations.

• Assist with monitoring and managing parking logistics.

• Respond to facility tickets within set parameters and expectations.

• Ensure all tickets that are assigned are completed.

• Process purchase orders and ensure vendors are paid in a timely manner

• Properly track all facility related credit card purchases.

• Understand policies and procedures applicable to facility duties

Maintenance:

• Identify and work with appropriate vendors for repairs or other facility related issues.

• Assist with monitoring and scheduling of building maintenance.

• Perform site checks for all locations and company vehicles for deficiencies and safety issues.

• Perform basic building maintenance duties (i.e. changing light bulbs, etc.)

• Ensure all utilities are working properly without interruptions

• Monitor copier usage and maintenance supplies

• Track inventory log for all facility related furniture and equipment.

• Work with Facility Manager to monitor contents in Delivery Operations.

• Ensure all sites meet minimum standards per fire code regulations and audit requirements.

• Work with staff and vendors to ensure all sites are secured at the end of the day.

Audits

• Work with Facility Manager and other departments for internal/external audits related to the facility.

• Prepare all sites for facility audits to ensure passing results

Other duties as assigned by Manager, or CEO.

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills.
• Tech-savvy
• Proficiency in Microsoft Office applications
• Ability to compose a different type of business letters
• Professional demeanor at all times
• Must be organized and very keen to details
• Handles multiple task efficiently and accurately
• Exceptional customer service towards patients and staff
• At least 2 years or more experience in related field