Administrative Support Officer
UTP Beyond Borders
- Manila, Philippines24th Ave, Manila, Metro Manila, PhilippinesManilaMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 6 years ago
2018-03-29T16:00:00+00:00Job closed.
Job Description
- Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives
- Compiles and maintains records of quantity, type, and value of material, equipment, merchandise, or supplies stocked in establishment
- Counts material, equipment, merchandise, or supplies in stock and posts totals to inventory records, manually or using computer.
- Compares inventories to office records or computes figures from records, such as sales orders, production records, or purchase invoices to obtain current inventory
- Prepares reports, such as inventory balance, price lists, and shortages
- Prepares list of depleted items and recommends survey of defective or unusable items
- Issues office supplies to employees and monitors disbursement
- Coordinates with suppliers to replenish depleted stocks
- Searches for possible suppliers, requests price quotations, and prepares a summary of gathered quotes
- Performs clerical functions such as preparing correspondence, receiving visitors, scheduling meetings
- Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager
- Operates office equipment such as computers, photocopiers, printers and scanners to complete department tasks
- Helps in the production of documents, forms and other marketing materials
- Completes confidential administrative services for the Manager and safeguards all confidential files
- Other administrative tasks that can be assigned by the Manager
Minimum Qualifications
- Open to fresh graduates of a 4 year course, or those with one year work experience in a similar role
- Highly-organized, meticulous, and obsessed with details
- Can think independently and have exceptional problem solving skills
- Able to communicate effectively in writing and verbally
- Trustworthy and can be depended on not to divulge sensitive information
- Fast learner and requires minimum supervision
- Able to work well alone or as part of team
- Knows how to handle stress and has good time management skills
- Having a great sense of humor is a definite plus
Perks and Benefits
Flexitime
Paid Holidays
Paid Vacation Leave
Paid Sick Leave
Maternity & Paternity Leave
Single Parent Leave
Special Leave Benefits for Women
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- The Penthouse, Cocolight Building 39th Street corner 11th Avenue Bonifacio Global City, Taguig City, Manila, Metro Manila, Philippines
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About UTP Beyond Borders
OUR STORY
With over a decade of excellence in cultural and educational exchange programs, UTP has helped thousands of people to explore and understand the world.
We bridge people to life-changing experiences and opportunities - creating globally-competitive but grounded learners and leaders who are all equipped and united to make a difference.
OUR MISSION
We move people beyond borders.
We move people beyond map lines, beyond stereotypes, and beyond personal limitations.
We move people to realize their full potential - ready to make impact, ready to change the world.
OUR GROWTH
Since 1999, we have always envisioned a world where anyone can succeed
wherever they are, wherever they're from.
We continuously build our portfolio to offer the most diverse, high-quality programs in the most number of locations. To date, UTP works with a wide network of established partners fostering intercultural understanding between people of different nationalities, ages, interests, and aspirations.