Document Controller | Sta. Ana/Cavite
Unioil Petroleum Philippines, Inc.
- Pasig, PhilippinesPasig, Metro Manila, PhilippinesPasigMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 7 years ago
2017-01-29T16:00:00+00:00Job closed.
Job Description
- Manage the planning and administrative functions of documents safekeeping specifically transferring records/ files to electronic data by image capturing also known as scanning.
- Facilitates effective system of record by proper filing and archiving and to ensure an accurate inventory of all data.
- Provides assistance and service to all employees in response to the demands and requirements of legal, administrative, collections, audit and other related concerns.
- Manage to develop the policies, guidelines and procedure to all documents pertinent to Unioil Group of Company.
- Ability to learn new concepts; positive work ethic; and commitment to providing unsurpassed service.
- Oversee incoming and outgoing documents.
- Entrusted to manage confidential documents.
- Monitor consumption/usage of BIR mandated forms.
- In charge of accurate inventory of all used BIR mandated forms particularly AR and OR booklets.
- One of the support department in Salesforce.
- Act as admin plant coordinator.
- Ensure an accurate inventory of resources.
- Ensure effective retrieval by users.
- Provide documents services in response to the information needs of the requestor.
- Petty Cash custodian of Cavite plant. Handles liquidation and reimbursements of Cavite base employees.
- Received and disseminate documents from different offices to Cavite various departments and person in charge.
- Transmit documents to tektite office and other office sites thru courier or messengerial services.
- Monitor and process billings and cheque request of utilities of Cavite plant. (e.g Manila water, Meralco).
- In charge of purchase request of all BIR mandated forms and internal forms used by credit and collection department.
- Handling admin building concerns specifically office equipment and maintenance. (e.g Aircon, Bulb light, Copier, etc.).
- Inventory and purchase request of quarterly allocation of office supplies of the plant.
- In charge of printing of daily time record of contractual employee per cut-off.
- Other related task to be assigned.
Minimum Qualifications
- Candidate must possess at least a Bachelor's/College Degree, Human Resource Management, Business Studies/Administration/Management or equivalent.
- At least 4 year(s) of working experience in the related field is required for this position.
- Preferably 1-4 Yrs Experienced Employees specializing in Clerical/Administrative Support or equivalent.
- Must be knowledgeable in MS Excel, Word and OpenOffice application.
- Willing to be assigned in Sta. Ana.
- Full-Time position available.
Required Skills
- Microsoft / MS Excel
- Microsoft / MS Word
- Microsoft / MS Office
Preferred Courses
- Business Administration
- Human Resources
- Business Management
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Always
- Office Address
- Pasig, Metro Manila, Philippines
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About Unioil Petroleum Philippines, Inc.
The Unioil Group of Companies is an organization engaged in the downstream petroleum industry.
Since 1966, it has been a consistent supplier of quality petroleum products for both automative and industrial use for the Philippine archipelago. Its recent operation of a network of service stations, coupled with its intensive involvement in oil trading has made it one of the most innovative companies in the region.
Unioil’s creative approach in meeting the needs of its customers has revolutionized the concept of how an oil company can do business with both small and large customers. With a vast range of superior products and services, Unioil delivers to a prestigious roster of clients in the aviation, petroleum, steel, automotive, construction, and other manufacturing / industrial industries.