IC/UNDP/SPOI/012/2021-Finance and Administration Specialist for NAP SPO Secretariat  

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention, and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

Indonesia is one of the world’s largest producers of palm oil and has received much attention in recent years particularly from the global community, concerning the sustainability of palm oil production. The Government of Indonesia is taking steps towards building a greener economy that promotes growth, equity, improved livelihood, and environmental integrity including in the palm oil sector.

In order to promote sustainable palm oil production and practices in Indonesia, the Ministry of Agriculture, the United Nations Development Program (UNDP) and several multinational companies have launched the Sustainable Palm Oil Initiative (SPOI). The SPOI aims at improving the capacity of oil palm smallholders and conserves natural resources. As the cardinal means of action through a multi-stakeholder dialogue approach, a National Action Plan on Sustainable Palm Oil (NAP SPO) document has been produced.

Through a multi-stakeholder process led by the Ministry of Agriculture and the Coordinating Ministry of Economic Affairs, UNDP has been facilitating the development of five key components of NAP SPO to achieve the country’s goals of sustainable palm oil, which include:

(1) strengthening of data, coordination, and infrastructure;

(2) increasing smallholders capacity and capability

(3) environmental management and monitoring,

(4) plantation governance and dispute settlement; and

(5) to support the acceleration of the Indonesian Sustainable Palm Oil (ISPO) certification implementation and increase palm oil product market access.

Upon enactment of the NAP SPO through Presidential Instruction No. 6/2019, coordinative measure to implement the NAP SPO has been taken by the Coordinating Ministry of Economic Affairs. In early 2020, the Minister of Economic Affairs has signed the decree regarding the formation of NAP SPO National Implementing Team, which consists of line ministries representatives. As stated on the decree that in order to support the daily work of the implementing team, a Secretariat needs to be established. Henceforth, through the decree from Deputy Minister for Food and Agribusiness Coordination, the secretariat has been appointed to be located at the Directorate General of Estate Crops, Ministry of Agriculture premises. The Director of Processing and Marketing of Plantation Product of the MoA will be the chairman of the Secretariat and there will be ex-officio staffs of MoA and CMEA be part of the secretariat team.

To ensure that the implementation of NAP SPO runs well as mandated by the Presidential Instruction, dedicated professionals are required within the NAP SPO Secretariat. Hence, the project is hiring a Finance and Administration Specialist for NAP SPO Secretariat to ensure the effective operation of the NAP SPO Implementing Team Secretariat by supporting the administrative and financial aspects which include, but not limited to, bookkeeping and becoming event support/clerk.

SCOPE OF WORK, ACTIVITIES, AND DELIVERABLES

Scope of Work

Under the supervision of the Secretary of NAP SPO Secretariat, the consultant will support the administrative and financial aspects which include, but not limited to:

• Support event organizing through the venue and/or flight bookings and other clerical support.
• Support the secretariat team in preparing budget and proposal for meetings, workshops, and or events.
• Support the Program Specialist in preparing a budget for proposals for potential donor support.
• Make sure the completeness of financial documents
• Process payments (cash/bank payments)
• Financial documents filing management (scan and hard copies)
• Prepare monthly financial report and submit to Secretary of the Secretariat
• Assist with budget preparation and monthly financial projection

WORKING ARRANGEMENTS

Institutional Arrangement

The incumbent will work based on the abovementioned deliverables and will report to the Platform Manager of SPOI Project UNDP Indonesia. He/she will work based in the NAP SPO Secretariat located at the C Building, 5th Floor, of the Ministry of Agriculture, Jakarta. However, in the event that travels to other regions or cities is necessary, all necessary costs will be borne by UNDP-SPOI.

Duration of the Work

The IC will be working for an estimated total of 240 working days which spans for 12 months. The target date to start the work is the 2nd week of February 2021 and the work is expected to be completed by January 2022.

Travel Plan

There may be unforeseen travel that will come up during the execution of the contract which will be agreed on ad-hoc basis.

EVALUATION METHOD AND CRITERIA

METHOD AND CRITERIA

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

Only candidates obtaining a minimum of 70 point would be considered for the Financial Evaluation

For more details and to find the documents related to the post please visit the following link; https://procurement-notices.undp.org/view_notice.cfm?notice_id=74606

REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS

I. Academic Qualifications:

• Minimum Diploma in accounting, administration, or other relevant fields.

II. Years of experience:

• Minimum three years’ experience in finance, administration, accounting, or procurement.
• Experience in working in multi-stakeholders setting
• Experience in working with government settings/functions especially related to sustainable palm oil (e.g. Ministry of Agriculture, Ministry of Environment and Forestry, Ministry of Agrarian and Spatial Planning, etc).

III. Competencies and special skills requirement:

• Strong bookkeeping and budget management skill
• Experience in working with government ministries/offices will be an advantage.
• Ability to work under the pressure, with minimum supervision and on-distance;
• Demonstrated initiative, tact, and high sense of responsibility and discretion;
• Strong teamwork skills;
• Excellent communication skills, written and oral;
• Strong computer literacy and proficiency in MS Office (MS Word, Excel, etc.);

IV. Languages:

Good in written and spoken English and Bahasa Indonesia.

For more details and to find the documents related to the post please visit the following link; https://procurement-notices.undp.org/view_notice.cfm?notice_id=74606