IC/UNDP/HGI/049/2020 - Consultant Finance Associate for the Global Fund Financial Management for AIDS, Tuberculosis, and Malaria Programme in Ministry of Health  

1. Ensures administration of the Global Fund Grant budget focusing on achievement of the following results:

• Full compliance with GF rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; and implementation of effective internal controls;
• Preparation follow-up and modifications of grant budget and SR budgets;
• Implementation of the control mechanism for the program budgets through monitoring budgets preparation and modifications, expenditures versus budgeted amounts and, maintenance of the General Ledger.

1. Provides accounting and administrative support to the PMU operations division focusing on achievement of the following results:

• Proper control of the supporting documents for payments, review of financial reports for the project;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted; payrolls are duly prepared; travel claims, MPOs and other entitlements are duly processed.
• Coordination and review of accounts closure;
• Timely VAT recording; and
• Proper receipting of goods and services and establishment of accruals.

1. Ensures proper project cash management focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements;
• Timely identification and recording of receipts for income application;
• Timely and accurate preparation of bank reconciliations;
• Timely preparation of monthly cash flow forecast for use by Finance Coordinator.

1. Support the PRs in the implementation of the new FMIS implementation

• Work with the PR to ensure that the new FMIS is successfully implemented, by taking leadership in understanding the operational environment of the system and providing implementation support around the designing of the chart of account, full set up and ensuring that all Global Fund and Government of Indonesia reports are well factored and designed
• Coordinate the trainings and ensure that the PR and SR are effectively trained and equipped to better use the software
• Support the designing of new process flows including infrastructure assessment to ensure that the PR and SRs are fully equipped to seamlessly operate the system
• Be a super user of the system and seek to develop advanced knowledge of the new system being implemented to provide technical back end support to PR and SRs as a super user.
• Document all issues being faced around the system and ensure that they are brought to the attention of the team leader on a timely manner for resolution

Academic Qualifications:

• Bachelor’s degree in accounting, Finance, Economics, would be desirable or other relevant fields of study

Experience

• Minimum 6 years of professional experience, preferably in the field of development for candidates with Bachelor Degree
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably People Soft Knowledge IPSAS and/or IFRS required.
• Working experience in Global Fund or Health sector projects will be an advantage but not mandatory.

Language

• Fluency in written and spoken English is an absolute necessity.

• Fluency in written and spoken Bahasa Indonesia is required.

Competencies and special skills requirement:

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional:

• Systematic, organizational, analytical skills, thorough and attention to details.

• Highly proficient in the use of IT.

Project and Resource Management:

• Ability to work independently, produce high quality outputs. Demonstrated strong knowledge of UNDP development projects in Indonesia.

• Solid experience in leading team to support project administration.

• Strong knowledge and solid experience in project management support are essential as wellas ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc

• Good inter-personal and team building skills.

• Full time availability for project management support duties is essential.

• Solid knowledge on with Government and UN/UNDP procedures

• Advance computer skills required, knowledge of spreadsheet and database packages

• Experience in handling of web based management systems would be highly desirable.