UNDP Indonesia
UNDP Indonesia

24869 - PROJECT ASSOCIATE FOR SDGS LOCALIZATION - SC 7 (For Indonesian Nationality Only)  

UNDP Indonesia

 
  • Central Jakarta, Indonesia
    Menara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta, Central Jakarta, Jakarta, Indonesia
    Central Jakarta
    Jakarta
    Indonesia
    Indonesia
  • Full timeFULL_TIME

Expired 5 years ago

2019-08-12T17:00:00+00:00
Job closed.

Job Description

BACKGROUND

“UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”

In the UN Sustainable Development Summit held in September 2015, UN countries member agreed on a common development agenda which will be achieved in 2030. This agenda is called Sustainable Development Goals (SDGs). SDGs has 17 goals and 169 targets that are measured with more than 300 indicators. As one of the participated country, Indonesia has committed to achieving various targets which have been formulated in SDGs. The government of Indonesia (GoI) translated their commitment in adopting the SDGs by launching Presidential Decree No. 59 the Year 2017 on the Implementation of SDGs Achievement. The decree provided a legal framework for national and subnational governments in accelerating SDGs attainment in their respected region. It mandated the establishment of inclusive SDGs Coordination Team, mainstreaming of SDGs in planning document (RPJMN/RPJMD), preparation of National and Local Action Plan on SDGs, and annual reporting on SDGs Achievement. Those activities on achieving the SDGs should be conducted together based on 4 SDGs stakeholder pillars, namely government/parliament, private sectors/philanthropy, academic/expert, and CSO/media/community.

Achieving the SDGs required transformative and multidimensional approach. Given the limited resources and many targets, decision makers ought to prioritize their focus on development. It was crucial to base the prioritization on evidence and analysis. On similar note, reliable data was essential to monitor, track, evaluate, and report progress on SDGs.

All SDGs have targets directly related to the responsibilities of local and regional governments. Local stakeholders need to be empowered to address SDGs issues especially the ones that are most relevant to the local context. Indeed, the weakest links in Indonesia’s effort in implementing SDGs are the roles of local administrations and the roles of communities (Alisjahbana, 2016). To address this need, UNDP Indonesia establishes SDGs Academy. The SDGs Academy is a capacity building program, aiming at increasing Indonesia’s state and non-state actors capacities in localizing the SDGs, covering the areas of: governance and policy, innovative solution, and monitoring and reporting, but also their leadership and managerial skills needed to solve local SDGs issues.

This position as Project Associate for SDGs Localization is located in project management unit under overall guidance Technical Advisor of SDGs position. S/he supervises and leads the support staff of the Project Management Unit. The incumbent will coordinate with various units to support the large and highly complex project on finance, procurement, HR, security, communication, monitoring, reporting and project administration. S/he will assist the Technical Advisor SDGs in managing the Localizing SDGs Programme in targeted areas, namely Riau, Lampung, and Gorontalo; maintain partnerships between UNDP Indonesia and local government, private sector, academicians, civil society organizations, the media/press, and other stakeholders; develop communication and knowledge products and provides policy advocacy to disseminate the progress and results of the Localizing SDGs Programme.

DESCRIPTION OF RESPONSIBILITIES

1. Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results

  • Coordination of project planning and preparation work for, typically, a large and highly complex component of the project initiatives;
  • Analysis, researches, summary and presentation of basic information/data on specific project and related topics;
  • Preparation for project documents and submission to relevant parties for approval by relevant parties
  • Implementation of project standard operating procedures in line with the government and UNDP’s regulations;

2. Support to the effective reporting on progress of project implementation

  • Preparation and analysis of project workplan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimation, ensuring requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
  • Preparation of results oriented progress reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
  • Preparation of data for monitoring of projects ; categorization, updating, tracking and analysing data related to projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews
  • Identification of issues and initiates requisite follow-up actions
  • Preparation of reports on budget revisions, expenditures and obligations, verification availability of funds;
  • Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system;
  • Preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure.

3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:

  • Provision of guidance to implementing partner and serves as focal point for coordination, monitoring and expedition of project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests,
  • Preparation of standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
  • As focal point for responding to the complex information requests and inquiries; review and establishment of filling management system; organization of meetings, workshops; monitoring of implementation of various routine administrative tasks.
  • Preparation of draft correspondence on complex budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
  • Supervision of project support assistant, clerical level.
  • Effective implementation of operations policies for gender sensitive approach at the project level

4. Support strategic partnerships and support to the implementation of resource mobilization focusing on the following results

  • Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
  • Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
  • Finalization and publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
  • in coordination with UNDP’s Communication unit and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc. on
  • Preparation of draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares project’s contributions for a variety of periodic reports
  • Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming

5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff.
  • Synthesis of lessons learned and best practices in project management support function
  • Contributions to knowledge networks and communities of practice.

6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

  • human rights and gender equality is prioritized as an ethical principle within all actions;
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • differentiated needs of women and men are considered;
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Minimum Qualifications

Competencies

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work, including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
  • Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity
  • Creating synergies through self-control
  • Managing conflict including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partners
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Functional Competencies:

  • Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

  • Provides information and documentation on specific stages of projects/programme implementation

Building Strategic Partnerships

  • Analyzes general information and selects materials in support of partnership building initiatives

Innovation and Marketing New Approaches

  • Documents and tracks innovative strategies/best practices/new approaches

Resource Mobilization

  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things
  • Promotes knowledge management on gender equality issues

Job Knowledge/Technical Expertise

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming

Global Leadership and Advocacy for UNDP’s Goals

  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
  • Ability to consider that men and women are effected differently from different interventions and needs to be approached differently.

Recruitment Qualifications

Education:*

Bachelor degree in Public Administration, Economics, Political Sciences, Social Sciences, Natural Science, Technical Science or other relevant fields of study would be desirable, but it is not a requirement.

Experience:*

Bachelor Degree with minimum 5 years of professional experience, preferably in the field of development i.e. knowledge about SDGs or 7 years for Diploma Degree ( 3 years education programme)

Language Requirements:

  • Fluency in written and spoken English is an absolute necessity;
  • Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:

  • Demonstrated strong familiarity with UNDP development projects in Indonesia is an advantage.
  • Knowledge of and experience in supporting administration of humanitarian projects will be highly desirable.
  • Strong knowledge and solid experience in coordination of project management support are essential as well as ability to draft high quality correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
  • Good inter-personal and team building skills.
  • Full time availability for project management support duties is essential.
  • Familiar with Government and UN/UNDP procedures would be desirable
  • Advance computer skills required, knowledge of spreadsheet and database packages
  • Experience in handling of web based management systems would be highly desirable.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

Jobs Summary

Job Level
Mid-Senior Level / Manager
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Always
Office Address
Menara Thamrin, Jl. M.H. Thamrin Kav. 3, Jl. M.H. Thamrin Kav. 3, Kebon Sirih, Central Jakarta
Industry
Non-Profit / Volunteering
Vacancy
1 opening
Website
http://www.id.undp.org/

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About UNDP Indonesia

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements. The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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