Vendor Management Assistant for Procurement Team  

A Vendor Management Assistant is responsible in monitoring vendors to ensure compliance with company policies. The role involves working closely with the Procurement Head in maintaining relationships with vendors for as long as the company needs them.

Duties and Responsibilities

• Maintains vendor database in SAP ERP Systems and files with current and complete information.
• Follows established processes for vendor accreditation forms for supply and services
• Follows established process for vendor performance evaluation forms and safekeeping
• Ensures that all information (particularly ratings and evaluations) is accurate and up to date
• Update the list of contractors databased with PCAB license compliance and DOLE Certificate of Registration
• Assists new suppliers with the Vendor Accreditation process
• Ensures that all required documents and forms are completed for approved vendors
• Assists the Accounting Department with vendor communications
• Support Procurement team and other Departments in evaluating selected vendors in complying with the Vendor Management Policy
• Perform operational review tasks under the direction of Procurement Manager – Such as periodic re-assessments, reporting analysis, backfilling historical data, following up on issues identified via diligence reviews etc.
• Update the SAP System and consult with the Procurement team as needed
• Participate in Vendor procedures and processes
• Actively participate in meetings with vendor when necessary
• Disseminate relevant vendor reports to Procurement Team
• Percentage Compliance Report per Assigned Procurement Assistant
• Reports on the list of blacklisted Vendors
• Updated Vendor Directory per Category
• Effective maintenance of the vendor management system that reflects the appropriate treatment of sanctioned vendors
• Answering any consultations that other business units may have on vendor management procedures
• Performing other functions as may be assigned by Procurement Manager/Head

• Bachelor’s degree in business or accounting.
• Trainings from Philippine Institute of Supply Chain Management
• Knowledgeable in Procurement Process
• With understanding and knowledge in general requirements and procedures for business registration
• Clerical skills
• Mathematics
• Customer Service / Supplier Relationship
• Communication Skills
• Proficient with Microsoft Office especially XLS
• Knowledge in ERP, like SAP
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;