Accounts Payable Shift Supervisor
Total Oil Asia-Pacific Pte. Ltd
- Taguig, PhilippinesPenthouse, Philplans Corporate Center, Triangle Drive BGC, Taguig, Metro Manila, PhilippinesTaguigMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job closed.
Job Description
- Processes AP documents with and without (manual PO and non-PO transaction) reference to system PO in ERP system, which includes verification of the documents and update the transaction in the system.
- Performs 3-way matching in the ERP system or manual matching (non-PO reference AP documents).
- Processes payment upon affiliate’s urgent/advance payment requests, which includes validate the request, ensures the request has been approved, posting payment and review of the posting.
- Verifies invoices, performs invoice processing and assists in reconciliation (when required) for affiliates.
- Assists in running payment proposals for payment analyst.
- Verifies claims with supporting documents provided and update claim details into SAP system.
- Conducts reconciliation periodically, in accordance to reimbursement policies.
- Prepares vendor reconciliation periodically.
- Assists in the resolution of invoice discrepancies with finance function of Affiliates.
- Ensures controls are maintained within the Accounting Operating Environment in compliance with SLA.
- Clears vendor accounts.
- Provides documents and/or reports required for audits such as but not limited to GR/IR reports, AP Ageing and AP Listing.
- Conducts data entry of accounting entries into the system and ensures data integrity.
- Identifies and implements ongoing process improvements and policies and procedures compliance and improvement.
- Performs reconciliation of intercompany/related party accounts according to an agreed schedule and posting of any adjustments in the system to resolve the discrepancies where necessary.
- Processes employees’ system and manual claims and advances, which includes checking and verification of these payment requests against supporting documents (i.e. business, travel expense receipts, etc)(if applicable), posting transactions in the system and clearing any employee advance (if applicable).
- Point of contact for functional related process issues and updates.
- Manages and supervise the tasks of the assigned team.
- Ensures balanced workforce planning which may include leave and OT approval.
- Manages performance and review of the assigned team.
- Ensures balanced ticket distribution.
- Mentors, coaches, guides and develops team members to ensure quality of service delivery to clients.
- Other tasks assigned by the functional lead.
Minimum Qualifications
- Bachelor Degree in Accounting or Finance, Business Administration or in a related field.
- Certified Public Accountants is a plus.
- 2 years of work experience in a Finance and Accounting role.
- Experience in a Shared Service environment or experience in Oil, Gas and Energy industries is an advantage.
- With technical proficiency and extensive exposure in SAP FI-AP as end user and knowledgeable of MS Office – Excel, Word, PPT.
- Additional Proficiency in other languages such as Mandarin, Vietnamese, Thai, Bahasa, Japanese and in French will be an advantage.
- Proficient in analyzing financial issues and making logical recommendations based on findings.
- Able to do the following:
- Multi task.
- Work under pressure.
- Strong analytical and communication (written and spoken) skills and is eager to work in a team oriented multi cultural environment.
- Customer service oriented.
- Results oriented.
- Superior analytical skills, and an excellent problem solver.
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Accounting and Finance
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Penthouse, Philplans Corporate Center, Triangle Drive BGC, Taguig, Metro Manila, Philippines
About Total Oil Asia-Pacific Pte. Ltd
Total is a major energy player committed to supplying affordable energy to a growing population, addressing climate change and meeting new customer expectations. We discover, produce, transform, market and distribute energy in a variety of forms, to serve the end customer.
Total provides energy-related products and services to customers around the world by discovering, producing and transforming oil and gas and converting two renewable natural resources, solar and biomass.