The Philippine Stock Exchange Inc.
The Philippine Stock Exchange Inc.

Division Coordinator/Executive Assistant  

The Philippine Stock Exchange Inc.

  • Taguig, Philippines
    PSE Tower, 28 5th Avenue , Taguig, Metro Manila, Philippines
    Taguig
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 5 years ago

2019-09-21T16:00:00+00:00
Job closed.

Job Description

Activity Coordination:

  • Assists the Division Head in regularly monitoring projects and day-to-day tasks of the departments under the Division
  • Consolidates regular department reports for reference of the Division Head.
  • Provides support to the special projects being overseen by the Division Head.
  • Identify and define administrative requirements for Division activities for approval of the Division Head.
  • Assists the Division Head in preparing activities and project reports as necessary.
  • Serves as over-all Division Records Manager of documents and memoranda to and from the departments handled.
  • Coordinates with various PSE group/departments, institutions and agencies regarding follow-up on the Division-referred inquiries whenever necessary.
  • Facilitates processing of requests and/or communications with other Division/Departments requiring appropriate action of the concerned parties.
  • Prepares and maintains requisition for office supplies and other equipment’s.
  • Other tasks that may be assigned by the Division Head or Department Heads from time to time.

Clerical/Secretarial Work:

  • Provides Division Head with daily schedule of activities and ensures that Division Head is constantly reminded of appointments.
  • Receives and screens incoming calls for Division Head on a daily basis.
  • Receives correspondences and other official documents for the Division and maintains an orderly record of the same.
  • Prepares the Division’s official communication, facilitates signing and disseminates the same to respective addressees concerned.
  • Logs and follows up reports or instructions/tasks forwarded to or given to CPRD, BDD and MDBD staff requiring feedback, action, and/or results.
  • Compile, consolidate and label MANCOM materials before Division Head attends the meeting
  • Records proceedings and prepares the minutes of the meetings for the Division.
  • Prepares materials for meetings and disseminates same to attendees in a timely manner.
  • Receives visitors for the department heads; refers matters not requiring personal attention to other appropriate staff members.
  • Makes arrangements for the schedule of division meetings, seminars, conferences and travel arrangements such as venue, transportation, food and accommodation when needed.
  • Maintains confidential records. Handle correspondences, memos and respond to routine request.

Minimum Qualifications

  • Graduate of a four-year business-related course;
  • At least two (2) years relevant experience;
  • Knowledgeable in operating office equipment;
  • Highly organized;
  • Ability to multi-task;
  • Strong analytical and planning skills;
  • Good communication and presentation skills;
  • Excellent problem-solving skills;

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
28 5th Avenue, Taguig, Metro Manila, Philippines
Industry
Stocks/Securities
Vacancy
1 opening
Website
https://www.pse.com.ph

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About The Philippine Stock Exchange Inc.

Company Overview Conscious of its role as the mirror of a vibrant economy and a provider of attractive returns to all its stakeholders, the Philippine Stock Exchange is a globally recognized and technology-based organization that facilitates the development of the Philippine capital markets and exemplifies excellent work practices to both our employees and stakeholders. Vision A premier exchange with world-class standards for trading securities and raising capital that serves as a strong engine for a robust economy. Mission > Offer products and services responsive to the needs of investors and other stakeholders. > Provide a facility for fair, accurate, complete and timely information about listed companies, while extending market education and awareness programs to investors. > Be a preferred venue for raising capital. > Practice and promote good governance within the Exchange and among listed companies and trading participants. > Operate efficiently to optimize shareholder value. > Adopt world-class systems and global best practices for an efficient, fair and orderly market. > Develop a highly motivated and professional workforce, committed to serve and excel. Corporate Values > Professionalism in delivering quality service and in meeting the highest standards of excellence. > Integrity, transparency and accountability in implementing business programs and enforcing decisions. > Teamwork in working towards a common and favorable goal for the market. > Mutual respect in relating with fellow employees. > Inner strength in prioritizing the common good of the market instead of individual interest. > Corporate responsibility in promoting market growth hand in hand with community welfare. The Philippine Stock Exchange, Inc. is a family whose members share a common goal of improving the quality of their work lives through teamwork, confidence, initiative and competence. All of us at the Exchange are part of this family, ready to respond to the challenges of our corporate vision: that of becoming a premier Exchange with world-class standards. We welcome qualified applicants to be part of this continuously growing family working towards becoming a premier Exchange - one that we can all be proud of, for ourselves, and more importantly, for our country. Contact Details PSE Tower, 5th Avenue corner 28th Street, Bonifacio Global City, Taguig City

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