Accounting & Admin. Supervisor  

To perform functions such as but not limited to general accounting, tax accounting, payroll and benefits, accounts payable in coordination with other Finance and Accounting staff/executives, MANCOM, and Teloworks US.

To provide administrative support to the company.

• Accounts Payable
  • Responsible for the day-to-day accounts payable, purchases and related transactions.
  • Ensures accuracy and timeliness of accounts payable processes.
  • Ensure that all payments are properly substantiated based on established policies and procedures and in compliance with internal control and audit requirements.
  • Prepare accounts payable analysis, accruals and accurate journal entries

• Cash management, disbursement and cash advances
  • Coordinates with the Bank in relation with funding and other related transactions.
  • Handles petty cash fund (expense summary and disbursement)
  • Replenish the petty cash fund back to the approved amount as needed
  • Handle cash advance liquidation. Ensures it follows accounting policies and procedures.
  • Assist with cash flow forecasting.

• Taxes and Other BIR statutory reporting requirements Regular tax filings, applications and mandatory reporting (BIR, SSS, PHIC, HDMF and LGU)
  • Prepare taxes and statutory reports, filings and payments on a timely manner.
  • Ensure accuracy, completeness and timely submissionof reportorial requirements to government and regulatory agencies.
  • Ensure statutory remittances and tax obligations are complied and paid on time.
  • Administers application and renewal of ATP (Authority to Print) of Official Receipts and Invoices
  • Assist employees who needs to file their ITR electronically. (BIR e-submission/EFPS).
  • Familiar on using electronic or online reporting and payment systems (BIR, PHIC, HDMF, SSS and LGU).

• Application for VAT Refund, BIR Assessement and Other Tax Matter

  • Handles timely processing of VAT refund with the BIR. Ensures compliance with the documentation requirements and regulations.
  • Handles BIR audits that includes communication and submission of required documents.
  • Ensures that the company’s tax position, practices and procedures are in compliance with existing tax laws, regulations and rulings.
  • Organize and maintain records of tax payments.
  • Coordinates with external consultants on tax issues and matters requiring professional advice or expert opinion.

• Corporate Permits and Licenses

  • Handles business license application and renewals. (e.g. compilation and submission of documentary requirements, communication with the regulatory agencies)
  • Handles BOC accreditation and renewals. (Coordinate with the evaluator for requirements and approval of the accreditation)
  • Communicates with shipper on the requirements prior to the arrival of the shipment. Prepares necessary documents such as NTC permit, OMB certification and other requirement for the clearance and release of the shipment. Communicates with the couriers as needed.

• MYOB transactions
  • Maintains the computerized financial accounting and reporting system, ensuring it is properly secured and contingency plan (backup) are in place to avoid disruption of financial transaction processes.
  • Prepares journal entries for the assigned accounts (e.g expense accruals, payroll related entries, cash advance liquidation).
  • Reviews all entries before generating and printing of transaction journal
  • Analyzes account transaction entries in the accounting system and prepares adjusting entries if needed.
  • Ensure attainment of financial report closing objectives and requirements.

• Payroll administration
  • Responsible for processing and producing accurate payroll to employees in accordance with the validated attendance report and any adjustments provided by HR.
  • Track other payments and deductions processed via payroll.
  • Ensures all entries in the payroll system and bank reports are accurate.
  • Ensure security, confidentiality and integrity of personnel information is maintained at all times.
  • Handles the preparation of final settlement (last pay) of resigned employees..
  • Answers payroll related inquiries and requests.
  • Process special payroll such as 13th month pay and leave cash conversion.

• Administrative function

Oversees and manages administrative functions including but not limited to:

• Timely dessimination of administrative-related information to the employees, as needed
• Adherence to building requirements or standards.
• Efficient and timely coordination with providers for new mobile line application, plan renewal and billing disputes.
• Management of shipments.
• Purchase of office and medical supplies are well planned and organized in accordance to the budget.
• Prompt processing of requests for travel needs or requirements such as VISA payment application, airfare, insurance, etc.

• Personnel Management
  • Identifies specific goals and sets performance standards of subordinates. Accountable for the overall attainment of unit objectives
  • Ensures that all other resources needed by subordinates are provided to efficiently carry out their job functions
  • Assesses capabilities of subordinates to perform specific function/task/assignment. Recommends effectively employee movements to HRD such as job rotation, transfers, cross posting and the likes
  • Ensures continuing career and personal growth and development of subordinates. Creates succession plan for the unit and identifies specific competencies needed for each position
  • Conducts performance evaluation of subordinates. Ensures that performance gaps are addressed accordingly. Subsequently, identifies trainings/seminars, learning sessions, educational needs or other interventions thru formal or non-formal setting
  • Ensures compliance with the policies and procedures relative to the Performance Management System
  • Ensures adherence of subordinates to the employees’ Code of Discipline.
  • Creates harmonious working atmosphere and high level of self-esteem within unit without compromising its credibility and integrity

• Others
  • Conducts orientation to newly hired employees related to payroll/benefits and accounting policies.
  • Attends meetings, as required
  • Performs other duties as assigned and within the areas of expertise

• Bachelor’s degree in Accountancy (CPA an advantage).
• With at least five (5) years relevant working experience in accounting or financial related works.
• With at least two (2) to three (3) work experience as administrative supervisor is a plus.
• Basic to advanced knowledge in bookeeping and financial reporting
• Basic to advanced knowledge in general accounting (fixed assets, bank reconciliation, account analyses, audit)
• Basic to advanced knowledge in accounting principles and standards to ensure compliance with the updated policies (GAAP, IFRS/PFRS)
• Advanced to excellent knowledge of payroll processes, employees benefits and timekeeping.
• Strong mathematical ability
• Advanced to excellent knowledge in tax accounting.
• Basic to advanced knowledge of government-mandated policies, rules, and regulations (BIR, SEC, SSS, PHIC, HDMF and LGU )
• Advanced to Excellent knowledge of computerized accounting system, data management, recordkeeping/filing, sales, purchasing.
• Basic to advanced knowledge on electronic filing and payment system of government and other regulatory agencies and banks.
• Basic understanding on applicable computer software, browsers, and operating systems
• Advanced to Excellent knowledge of MS Office such as but not limited to Excel, Word, Powerpoint, and Outlook
• Trustworthy, with impeccable integrity and honesty
• Advanced time management skills; work under pressure; ability to do multiple tasks and priorities especially during peak times and deadlines
• Highly proactive; capable of self-direction and self-motivation
• Strong grasp of corporate values
• Strong verbal and written English communication skills
• Strong customer service skills; possesses friendly and positive attitude.trong procurement skills; ability to negotiate prices with suppliers and service providers
• Strong knowledge of office administration,
• Strong leadership skills
• Advanced research skills; resourceful and persevering
• Advanced comprehension skills
• Advanced problem-solving skills
• Advanced analytical skills; keen attention to details resulting in good to excellent accuracy and precision
• Good team player; ability to work in and with teams
• Good interpersonal skills; demonstrates collaboration and coordination skills to interact positively and professionally across all level of organization, and external contacts
• Sound decision-making