Administrative Secretary

SOCIAL LIGHT INC.

Expired in 3 months

This job is no longer accepting applications.See available related jobs.

Job Description

Job Purpose: Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative project in order to ensure effective and efficient operations.

RESPONSIBILITIES

Administrative Support

  • Provide administrative support to ensure operations are maintained in an effective, up to date and accurate manner
  • Set appointments and do follow ups
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Prepare new-hire kits and requirements
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; evaluating new equipment and techniques
  • Operate a range of office machines such as photocopiers, computers and faxes
  • Office filling system
  • Contributes to team effort by accomplishing related results as needed
  • Owns team calendar board maintenance

Records Management and Inventory Control

  • Owns router unit log sheet (example: encoding of router unit code, releasing date to technical process owner, releasing date to client , repair unit etc.)
  • Purchasing of routine orders upon CEO/COO’s approval( router units, office supplies, etc)

Provide back-up data as needed

Provide receptionist services

Greet and assist visitors

  • Answer/Direct calls
  • Respond to inquiries from phone, email , website
  • Receiver of letters or packages
  • Sort and distribute incoming mail to staff, and dispatch outgoing mail
  • Maintains professional and technical knowledge of company product

Mass Communication

  • Send generic messages , downtime schedules, new feature or any other information that clients need to know regarding company products
  • Send monthly or quarterly quick tips on how to maximize the use of Social Light Inc.. products

Minimum Qualifications

Requirement:

  • Candidate must possess at least a Bachelor's/College Degree, Finance/Accountancy/Banking, Human Resource Management, Business Studies/Administration /Commerce or equivalent
  • Required skills: Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
  • (would be good to have XERO Software experience)
  • Preferably 6 months or more experienced employees specializing in related work. But we are open to Fresh graduates/entry level applicants
  • Applicants must be willing to work in San Juan City
  • Full-time position
  • Please secure important documents (such as Police Clearance , NBI, SSS details) to speed up hiring process should candidate qualify

Required Skills

  • Inventory Control
  • Organizing and Planning
  • Telephone Skills
  • Relationship Management
  • MS Office
  • Sales and Marketing Knowledge
  • Record Keeping

Preferred Courses

  • Business Administration
  • Entrepreneurship
  • Psychology

Jobs Summary

Job level
Fresh Grad / Entry Level
Job category
Administration and Coordination
Educational requirement
Graduated from college
Recruiter response to application
Sometimes 
Office Address
210 Wilson St. Baranggay Greenhills San Juan, ANNAPOLIS ST GREENHILLS SAN JUAN, San Juan, Metro Manila, Philippines
Industry
Information Technology / IT
Vacancy
2 openings
Website

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About SOCIAL LIGHT INC.

Social Light Inc. is an I.T solutions provider in the marketing industry. We provide new ,innovative, non traditional marketing solutions and services to clients. Our mission: • To help our clients achieve business success and increase profit by providing efficient and quality marketing solutions and services • To introduce innovative , new technologies which brings our clients up-to-date and ahead of their industries • To provide significant and transformational change to the industry • To create a strong organization where employees can learn, develop, succeed as a significant contributing member of a winning company • To build long-term value for our clients
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