Administrative Assistant  

Job Summary

Provides administrative support to the Office of the Executive Vice President.

Job Description

Provides administrative support to the Office of the Executive Vice President such as but not limited to the following:

• Assists the Executive Assistant to the EVP in monitoring incoming and outgoing documents, screening calls, handling of inquiries and plotting appointments for the EVP.
• Coordinates with concerned departments/external offices for schedule of meetings, appointments and other matters; Disseminates vital information to involved parties via phone, memo, or e-mail.
• Assists in preparing finance/budget-related for the EVP such as request for check preparation, cash advance request, liquidation and reimbursements.
• Coordinates and directs office services, such as records, personnel issues, housekeeping and other general office duties; Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
• Manages and maintains EVP’s schedules; handles confidential information with utmost discretion and performs other functions that may be assigned from time to time by the Executive Assistant to the EVP and/or EVP.

• Graduate of Bachelor's Degree
• With 3-6 months administrative/executive assistant experience from real estate industry will be advantage, fresh graduate are also welcome to apply.
• Keen to details, good communication skills