Management Information System (MIS) Officer  

A. Systems & Procedures

• Supervises the development of systems and procedures for new work processes or enhancement of existing procedures according to the requirements of the department using techniques of system analysis, design and control.
• Reviews & checks systems and procedures studies done by staff including all current standard operating procedures.
• Ensures that approved systems and procedures are properly implemented / updated or revised making sure that these are relevant and consistent to current condition including all outdated standard operating procedures.
• Discusses with GM & other key officers of the company proposed changes in the system of the company.
• Evaluates proposed systems and procedures of other department.
• Proposes new policies and procedures that would better improve the implementation of existing system.
• Coordinates and assists IT Department on system design and development of computer based projects and monitoring as well on its system implementation.
• Administers the design and implementation of new computer based procedures and new applications/software release versions that will improve profitability.
• Develops new procedures for existing work procedures as defined by the change in operation. Produces and implements a change management plan.
• Identifies areas where business process improvements can be introduced and implemented Ensures that an over all communication plan runs through the life of the project
• Ensures that the new business processes, policies and procedures are understood by those affected by changes as a result of the implementation.
• Provide QA assistance and depth testing on newly developed systems or programs.

B. Forms Design & Control

• Analyzes all forms used by the company and checks if they are consistent with approved operating procedures.
• Reviews, designs and evaluates existing forms & ensures that these perform their purposes effectively.
• Institutes controls in the printing or reproduction of Company forms (either mimeographing or outside printing) including the setting up of inventory levels of supplier-printed form.

C. Manualization

• Supervises and reviews the preparation of manuals by staff.
• Ensures that all manuals and standard operating procedures are maintained and updated in accordance with the current policies including organization and procedural changes, if any. Ensures that all updated systems & procedures manuals are disseminated and necessary orientation conducted to all departments concerned.
• Ensures all guidelines in the standard operating procedures are met a day to day operation (warehouse, customization, etc.)

D. Project Studies / Time & Motion Studies

• Plans & supervises the preparation of various feasibility studies to evaluate viability of projects & gives the appropriate recommendations to management. Reviews and checks studies prepared by staff.
• Plans & supervises the job evaluation studies to determine manpower complement and / or streamline operations aimed to equitably distribute workload within the specific organizational unit.
• Supervises the time and motion studies on various operations of the company particularly in the warehouse aimed to provide management with means to measure performance level of personnel in terms of productivity and efficiency. The set time standards will serve as basis of determining cost estimates for shrink wrapping, stickering, bar coding and other warehouse activities.

E. Engineering Works / Others

• Supervises the planning, design and lay-outing, and oversees implementation of various engineering projects of the Company like, construction / renovation or major repair of warehouse and other company facilities.
• Ensures the proper and close coordination with allied contractors, suppliers and other private and government agencies for the early delivery of needed materials and required permits for the timely completion of all related projects.
• Coordinates and assists requesting departments in reconfiguring their modular systems (fixtures) by providing proposed office layouts as well as temporary relocation plans for those affected departments, if necessary, while the area is undergoing reconfiguration of modular systems.
• Performs other duties and responsibilities as may be assigned to the position from time to time.

• Candidate must possess at least a Bachelor's Degree in Industrial Egineering or Computer Science/Information Technology
• With a minimum of 3-years work experience in methods improvement and/or system analysis, design and development.
• Has good exposure and background in computer-based application programs / software's.
• Must have in-depth knowledge in all aspects of I.E and IT works
• Experience in retail business operation is an advantage.
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;