HR Specialist  

Work Arrangement: Hybrid (4 days Office 1 day WFH)

Position Summary:

Performs compensation duties such as processing and reviewing of payroll of associates and support staff, partners draw and all other corresponding tasks for payroll and draw. Processes/reviews/coordinates employee benefits, assists in performance review processes, and assists in employee activities.

Major Duties and Responsibilities:

1. Compensation & Payroll

• Reviews and checks payroll of Associates and support staff to ensure that all computations for salaries, bonuses, incentives, etc. are validated and implemented according to company policies and procedures.
• Prepares and consolidates payroll - related reports such as expense report, personnel movement report, etc.
• Processes monthly payroll attendance for agency-hired staff.
• Processes monthly draw for Partners.
• Validates the alpha-list data entry at the end of every taxable year for submission to the BIR.
• Reviews expense reports provided by accounting.
• Prepares the preliminary, advanced and final distribution of Partners draw.
• Processes associates’ profit shares quarterly.
• Processes final pay/retirement pay of employees.
• Checks, reviews and consolidates the following GL reports before the submission to Finance every after payroll
  • Payroll
  • Mandatories
  • Final Pay
  • Bonuse
• Prepares disbursement report every month.
• Attends to all requests relating to employment certificates.

1. Benefits Administration

• Ensures the monthly payment and postings of contributions to appropriate government agencies such as SSS, Philhealth, HDMF and BIR.
• Provides assistance to employees in availing of government - required and company - initiated benefits, such as but not limited to SSS maternity/sickness, uniform, wellness, car loan, medicine reimbursement, bereavement assistance, longevity, etc.
• Handles the enrollment and deletion of employees in life insurance and health insurance.
• Coordinates and reviews contract renewals of life and health insurance providers.
• Coordinates the annual physical examination and vaccination of support staff and executive check-up of managers and lawyers.

1. Others

• Assists HR team in employee engagement activities such as but not limited to Annual Outing, Lawyers Trip, Partners Trip, Christmas Party, ID&E Webinars, etc.
• Assists the HR & Admin Manager in the performance review processes.
• Administers US Visa (PIP) appointments and requirements.
• Assists the HR and Admin Manager in any compensation and benefits projects.

1. Performs other duties as may be assigned from time to time.

Education

• Bachelor's Degree Graduate in Human Resources Management / Psychology / Business Management / Administration

Experience

• At least 3 – 5 years’ work experience related in compensation and benefits administration, payroll processing, employee engagements and other areas of HR administration

Skills/Competencies Required

• With initiative and ability to manage several projects and tasks simultaneously
• With interpersonal skills
• Able to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
• Results-oriented, systematic, and able to handle confidential information
• Able to work under pressure and with minimum supervision
• With ability to learn new hardware and software platforms
• Proficient in the use of MS Office software (i.e. Windows, Word, Excel and Outlook)
• With working knowledge in Payroll/HR Systems such as Oracle, SAP etc.