Administrative Assistant

Primetime Creatives, Inc.

  • Rizal, Philippines
    #26 Kamagong Street, Rizal, CALABARZON, Philippines
    Rizal
    CALABARZON
    Philippines
  • Full time
Posted 2 months ago and deadline of application is on 29 Jul
Recruiter was hiring 6 days ago

Administrative Assistant

Primetime Creatives, Inc.

Job Description

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. He/she supports managers and employees through a variety of tasks related to organization and communication. He/she is responsible for confidential and time sensitive material, familiar with a variety of the field's concepts, practices, and procedures, and able to effectively communicate via phone and email.

Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule meetings and appointments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Prepare and monitor invoices
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort, and distribute the mail
  • Manage staff appointments
  • Photocopy and print out documents on behalf of other colleagues

Minimum Qualifications

Requirements:

  • College graduate
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • At least 7 years of experience in the field or in a related area

Administrative Assistant top skills and proficiencies:

  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills
  • Analysis
  • Professionalism
  • Problem Solving
  • Inventory Control
  • Verbal Communication
  • Office Administration Procedures
  • Typing Skills
  • Attention to Detail
  • Accuracy
  • Multitask
  • Telephone Skills
  • Teamwork
  • Discretion and Judgment
  • Patience

Jobs Summary

Job level
Fresh Grad / Entry Level
Job category
Administration and Coordination
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while 
Office Address
#26 Kamagong Street
Industry
Events and Creatives
Vacancy
1 opening
Website
http://www.primetime.ph

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About Primetime Creatives, Inc.

Primetime is a company owned and operated by designers, planners, and implementors. Creativity and management ability are our greatest assets.
More than a decade in the industry, you can label us as doers by nature. We like making things happen and we sweat the small stuff. We eat nitty-gritty for breakfast and are perpetually buzzed with a passion to produce excellent results. We never run out of elbow grease and we never settle for Plan A. Like never. Ever.
Primetime started in 2004 as a sole proprietorship, initially providing event production and marketing services to school-/university-based organizations. Following our incorporation in 2005 are a broader clientele and services from across different industries.

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