Office Manager
Point Design Inc.
- Makati, PhilippinesPaseo Parkview Suites, 142 Valero, Makati, Metro Manila, PhilippinesMakatiMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Expired 7 years ago
2017-02-24T16:00:00+00:00Job closed.
Job Description
ADMINISTRATIVE RESPONSIBILITIES
- Establishes, develops, maintains and updates filing system for all company documents. Retrieves information from files when needed.
- Establishes, develops, maintains and updates library of trade journals and magazines.
- Acts as a liaison with internal departments, clients, and other entities outside the company. Handles confidential and non-routine information and explains policies when necessary.
- Creates general correspondences, memos, charts, tables, graphs, etc. Responsible for accuracy and clarity of final copy.
- Arrange travel and hotel bookings, process visa, and other travel related requirements.
BOOKKEEPING RESPONSIBILITIES
- Monthly reconciliation of bank accounts
- Preparation of monthly financial statements (Balance Sheet, Income Statement, Cash Flow Statement, Cash Position)
- Reconciliation of balance sheet and income statement
- Monthly, quarterly and yearly closing books
- Review, investigate and correct errors and inconsistencies in financial entries, documents and reports.
- Preparation of Aging of Receivables and other necessary schedules (Payables, Projects, etc.) on a monthly basis
- Prompt monitoring of receivables and payables
- Process invoices based on percentage of project completed, retainers, and out-of-pocket expenses as stated in contracts
- Coordinate billings and collections in New York office
- Review financials on agreements and proposals
- Payroll processing and government remittances
- Laisse with the bank periodically
- Prepare quarterly budget report and financial projections
- Report to the Managing Director on a bi-monthly basis and to the President when in Manila
Minimum Qualifications
- Bachelor’s Degree in Accounting or a related field.
- Strong managerial and accounting background
- Knowledge in QuickBooks is a MUST
- At least 3 years of related working experience
- Other relevant trainings and certification
- Strong analytical skills with attention to details
- Excellent computer skills (Microsoft Office applications)
- Fluent in English
- Strong communication and interpersonal skills
- Knowledge in photoshop is a plus
Jobs Summary
- Job Level
- Mid-Senior Level / Manager
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- Paseo Parkview Suites, 142 Valero, Makati, Metro Manila, Philippines
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About Point Design Inc.
New York-based architectural firm specializing in major retail and financial institutions. With offices in New York and Buenos Aires the firm has produced, distinctive and well-planned projects around the world. Our team of architects and designers continue to unite across borders to provide a consistent professional service throughout Asia, Latin America, Europe and the United States, combining local knowledge with international expertise. Our continuous pursuit of excellence drives us to create environments, identities, and products that speak to consumers in virtually every market and retail category around the world. The company offers competitive packages to the successful Candidate/ Applicant.