1 opening
Preferred Educational Attainment
Graduated from college
21 days ago
Application deadline
in a month
Recruiter responds
51% of the time
Recruiter last seen
2 days ago
Employment Type
Office Address
479 OSM Bldg., Manila, Philippines
Minimum Qualifications:
Graduated from college
  • Experience in processing crew documentation (an advantage)
  • At least a graduate of any Bachelor’s Degree
  • Strong analytical and planning skills;
  • Good communication and presentation skills;
  • Excellent problem-solving skills;
Job Description

The position is responsible for:

  • Arranging all the documentation requirements of the seafarers
  • Assisting in administering the deployment of seafarers


Scanning and documentation

  • Update eCrew based on personal information and other necessary requirements.
  • Endorsement of Black Folder of Sign-Off crew with line-up.
  • Requesting of Black Folder Arrangements to Crew Support for joining crew.
  • Scan documents crew documents after receiving Black Folder from Crew Support
  • Scanning of documents received from Third Party after receiving Black Folder from Crew Support.
  • Updating all Panning Tools in time.
  • Updating the team regarding the document status

Processing of Flag State Requirements

  • Request / Prepare Flag State requirements of seafarers (e.g. NIS, IOM, Swedish mustering, CRA’s endorsement etc.)

Training Coordination

  • Request booking of seafarers to Training Department for mandatory trainings in accordance to competence matrix

Crew Coordination

  • Ensure all documents are valid prior departure of seafarers
  • Prepare POEA contract and ensure SRC and pertinent information are valid before submitting
  • contracts to Processing Department
  • Assist seafarers in upgrading and renewal of their documents (MARINA, NBI, medical etc.)
  • Coordinate with Visa & Travel Department regarding requirements needed for seafarer’s visa application
  • Monitor flight bookings and keep seafarers updated regarding schedule
  • Prepare Breakdown of Wages and Allotment Summary of Seafarers
  • Order working gears and issue to seafarers before departure
  • Send request for joining crew requirements (1. Letter of Guarantee (LOG) 2. OK to Board (If VISA is not needed or VISA on arrival) 3. Joining instruction )
  • Dispatch seafarers according to schedule
About OSM Ship Management Pte. Ltd.
THE OSM GROUP is a global independent marine-services company providing high-quality ship management and consultancy services as well as navigation and engineering solutions and financial planning to ship-owners. OSM Group undertakes complete technical and operational management of ships of various types and sizes offering the highest standard of ship management services with emphasis on safety of life at sea and environmental protection. Its main office is located at Arendal, Norway with offices in Kristiansand, Sweden, Poland, Aberdeen UK, Lithuania, Cyprus, Pointe Noire Congo Brazil, Odessa Ukraine, Riga Latvia, Croatia, Russia, Hong Kong, Singapore, Greece, USA, Germany, Indonesia, the Philippines, India, China, Stenungsund Sweden and Brazil. Bjørn Tore Larsen, current OSM Chairman, together with partners and friends Jan Morten Eskilt, Jan Ove Dalsøren and Erling Bjørn Wik established OSM in 1989 at Arendal, Norway. In the Philippines, the OSM Group is represented through its recruitment center, OSM Maritime Services, Inc. providing overseas employment to Filipino seafarers. The office is headed by Rear Admiral Adonis Bonto Donato. In 2010, the Company’s regional operating headquarters, under the name of OSM ROHQ, has been established in Manila, Philippines. Its function is to provide OSM companies worldwide with back office support such as but not limited to Accounting and Finance, Information Technology, Health Safety Environment and Quality implementation and Purchasing. Our goal is to constantly improve our reputation as a premier shipping company and to provide our services with integrity and reliability aiming for zero incidents and zero spills.

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