Editorial Admin Coordinator | Lifestyle Asia  

Update and follow-up delegated tasks to ensure progress to deadlines. Keep assigned projects on schedule.

• Assist the editorial team with the day-to-day administrative load.
• Screen calls for staff and arranges ‘call backs’ for efficiency.
• Address tasks according to importance/urgency for an action of a relevant staff member.
• Check status and meet deadlines of tasks assigned and other staff requests.
• Process request for payments, petty cash, cash advances and liquidation reports to Finance.
• Prepare and assist in monitoring departmental budget (liquidation, contributor payments and other expenses) and provide weekly updates to the EIC/ Executive Editor or Managing Editor.
• Take the lead in ensuring proper and on-time payment to external contributors.
• Develop and implement proper filing and retrieval systems (for files, directories, invites, etc.)
• Book/coordinate with different internal and external clients (admin and photographers, contributing photographers, stylists, hair and makeup, writers, etc.) for all shoots.
• Monitor, update records and take the lead in safekeeping all editorial documents, department properties, and other work files.
• Perform other related tasks and functions that may be assigned from time to time such as but not limited to assisting production with editorial updates, reminding staff about internal deadlines, collating content for submission, etc.
• Prepare memos for EIC signature for staff members that do not meet deadlines.
• Recommend action/improve on standard operating procedures and other administrative processes.
• Adhere to all policies and procedures relative to the discharge of duties and responsibilities as Editorial Assistant, and as an employee of the company.

• Educational Background
  • College graduate of any four-year course.
• Years of Related Experience
  • Must have 6 months to 1-year experience as an Executive Assistant or Production Coordinator
• Technical Competencies
  • Multi-tasking
  • Business communication
  • Simple mathematics and efficient in MS Office
  • Highly organized
  • Detail-oriented
  • Computer proficiency
  • Has initiative
• Behavioral and Interpersonal Qualities
  • Highly organized
  • Ethics and integrity
  • Very good oral and written communication skills
  • Adaptable and dependable
  • Pro-active
  • Driven, aims for continuous improvement