Executive Assistant to the COO  

JOB BRIEF

Full Suite is looking for an Executive Assistant who is highly reliable, task-oriented and can efficiently perform variety of administrative tasks and support our company's COO.

The primary responsibilities of the Executive Assistant includes, but not limited to managing calendars and events, travel arrangements, expense reports preparation and liasing among Executives, employees, clients and other company's stake holders.

Responsibilities:

• Act as the point of contact among executives, employees, clients and suppliers;
• Manage information flow in a timely and accurate manner;
• Manage executives’ calendars and set up meetings;
• Make travel and accommodation arrangements;
• Rack daily expenses and prepare weekly, monthly or quarterly reports;
• Oversee the performance of other clerical staff;
• Act as an office manager by keeping up with office supply inventory;
• Format information for internal and external communication – memos, emails, presentations, reports;
• Take minutes during meetings;
• Screen and direct phone calls and distribute correspondence;
• Organize and maintain the office filing system

• Good communication and interpersonal skills
• Excellent organizational skills
• Good attention to details
• Multi-tasker and can work under pressure
• Highly computer literate
• Excellent MS Office knowledge
• Experience in office administration and finance is a plus