Documentation Assistant
Odfjell Ship Management Philippines, Inc.
- Pasay, PhilippinesPasay, Metro Manila, Philippines, Pasay, Metro Manila, PhilippinesPasayMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job closed.
Job Description
Odfjell is seeking a Documentation Assistant to support the initiatives and activities of the Crewing Operations group. We require an individual who is highly focused and has a sense of urgency in getting tasks and responsibilities performed effectively and efficiently.
The successful candidate will be responsible for several activities, so we need an individual with a keen focus on details and careful attention to the quality of work based on Odfjell processes and standards. A customer service, team-oriented focus in accomplishing tasks is a norm for the position.
Area of responsibility
- Crew Documents Management not limited to monitoring / follow-up, encoding, scanning and uploading in the Crew Information System;
- Act as liaison and company authorized representative for relevant external stakeholders
Work Tasks:
- Responsible for timely collection of dispatch crew envelopes forwarded by the Vessel handlers for scanning and uploading in the Crew Information System;
- Ensures that all crew documents are encoded, scanned and correctly uploaded in the Crew Information System;
- Organizes and maintains seafarers’ 201file of both electronic and hard copies for selected documents. Acts as controller and safe keeper of both;
- Ensures that all documents are tagged based on approved naming standard and copies are linked correctly to corresponding coded documents;
- Checks and verifies completion of crew documents for dispatch and informs stakeholders of any lacking / invalid documents;
- Attends to reporting crew and act as Immediate responsible for matters relevant to online registration / processing;
- Authorized representative of the company (Liaison) for government agencies;
- Monitors and timely process renewal/application of Flag-state certificates for embarking officers thru NMA (Norwegian Maritime Authority) and Singapore MPA (Maritime Port Authority);
- Request for payments of Flag Stage documents application via approved payment system;
- Monitors expiring CRA (Certificate of Receipt of Application) or ROA (Receipt of Application) of pending flag-state applications for onboard seafarers;
- Prepares reports as required by tasks
Minimum Qualifications
- Bachelor’s degree in Business or Management, or its equivalent;
- At least (1) year experience in relevant field (crewing industry) is an edge;
- Proficiency in using Microsoft tools including MS Word, Excel, and Powerpoint;
- Works well under pressure, takes ownership of work and ensures exceptional follow through and has keen eye for details;
- Able to multitask and work independently as well as part of a team
Perks and Benefits
- Retirement Benefit Plans
- Special Leave Benefits for Women
- Single Parent Leave
- Paid Holidays
- Medical / Health Insurance
- Paid Sick Leave
- Flexitime
- Life Insurance
- Paid Vacation Leave
- Maternity & Paternity Leave
- Medical, Prescription, Dental, or Vision Plans
Jobs Summary
- Job Level
- Entry Level / Junior, Apprentice
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Sometimes
- Office Address
- Pasay, Metro Manila, Philippines
About Odfjell Ship Management Philippines, Inc.
The Odfjell Group is a leading service provider within the chemical tanker and storage industry. 2500 colleagues based in 16 international locations work together to serve more than 600 customers around the world.
The Odfjell fleet comprises about 80 ships in global and regional trade. The tank terminal division consists of six tank terminals, strategically located at selected international shipping hubs. The company was established in 1914 and is headquartered in Bergen, Norway.
Read more on Odfjell.com.