Receptionist/ Admin Assitant  

RECEPTIONIST (GENERAL JOB DESCRIPTION:)

• Responsible for the foot-traffic in the reception area;
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Directs visitors to their respective employee recipients.
• Maintains security by following procedures; monitoring logbook;
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Responsible for the cleanliness of the Reception area and conference rooms;
• Responsible for the trafficking of conference room bookings;
• Contributes to team effort by accomplishing related results as needed.

ADMIN ASSISTANT (GENERAL JOB DESCRIPTION:)

• Responsible for providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
• Supporting the Admin Officer with all tasks under Housekeeping, Asset Management, Event Organization, Messengerial, Procurement, Promo Management, Safety and Security
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.

• Presentable and with a pleasing personality;
• ​G​ood oral and written communication skills
• ​A​ble to work as part of a team
• ​N​eat personal appearance
• Highly skilled in greeting visitors, determining nature of business and directing to concerned person
• Able to give accurate and detailed information to visitors
• In-depth knowledge of typing correspondences, reports and other documents
• Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual
• Demonstrated ability to schedule appointments and meetings
• Well versed in taking and compiling minutes of meetings
• Thorough understanding of making copies of printed documents, and filing correspondences, reports and records
• Quick at compiling and typing statistical reports and charts
• Adept at arranging travel schedules and reservations
• Computer: Extremely proficient in Microsoft Office applications
• Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contacts
• Responds quickly and concisely