Administrative Associate - Finance  

The Administrative Associate will be required to provide confidential. professional and administrative support to the company’s Chief Finance Officer, whilst also providing administrative support for the Finance Management Committee and Finance Leads, as required.

• Provide full administrative duties as required including : booking meeting rooms, producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging/updating action points of the team accordingly
• Coordinate effective meetings and team cadences with equipment set up such as teleconferencing, data projector and refreshments
• Arrange domestic and international travel plans and administration as required
• Requests booking arrangements from various travel agents or airlines with respective offers from each
• Liaises with external parties such as airlines regarding bookings and schedules, hotel reservation officers for accommodations and travel itineraries
• Manage incoming emails, calendars, post, expenses, and some calls for the CFO
• Compose letters, draft documents and carry our typing duties as required
• Liaise with other ManComm members, arrange and provide ad-hoc additional administrative support as and when capacity permits under the direction of the CFO
• Carry out buyer functions, as part of the purchasing and finance administration as required by the Head of Purchasing
• Prepares Request for Payments (RFPs) for all finance expenses
• Performs other ad-hoc duties when necessary

DELIVERS

• Well maintained and logically ordered document filing systems
• Duties completed within agreed time frames
• Timely travel and accommodation bookings
• All minutes and papers are prepared accurately and dispatched on time
• Quick response to internal and external inquiry
• Comprehensive email correspondences
• Timely, accurate, and responsive project support

DISPLAYS

• Professional and effective communication and liaison skills with both internal staff and external stakeholders at all levels
• Ability to pay attention to detail, maintain a flexible and resourceful approach to effectively multi-task and manage workload
• Anticipates needs with regard to meeting papers and preparations of agendas and papers for regular team meetings
• In-depth understanding of entire MS Office suite
• Ability to organize a daily workload by priorities
• A proactive approach to problem-solving with strong decision-making skills
• Demonstrate an approach of continuous improvement

QUALIFICATIONS

• Graduate of a Bachelor’s degree
• At least 2 year of experience in administrative support
• Good oral and written communication
• Excellent organizational, problem-solving and negotiation skills
• Strong analytical skills
• Decision making skills
• Proficiency in MS Office Applications