Executive Assistant | Chief Operating Officer

Leading Edge Executive Talent Search Inc.

  • Makati, Philippines
    23rd Floor, 139 Corporate Center, Makati, Metro Manila, Philippines, Makati, Metro Manila, Philippines
    Metro Manila
  • Full time
Posted a month ago and deadline of application is on 13 Sep
Recruiter was hiring an hour ago

Executive Assistant | Chief Operating Officer

Leading Edge Executive Talent Search Inc.

Job Description

  • Word processing; i.e. compose, type and distribute meeting notes, routine correspondence, and reports.
  • Take dictation in shorthand or by machine and transcribe information.
  • Answer telephones of COO and BPO Heads who are outside of office premises and give information to callers, take messages, or transfer calls to appropriate individuals. Handle callers’ inquiries and direct them to the appropriate individuals according to their needs.
  • Create and maintain paper and electronic filing systems for the COO’s records, correspondence and other materials.
  • Arrange conferences, meetings and schedule/confirm appointments with clients, and other MBSI personnel. Coordinate meetings and appointments.
  • Maintain the scheduling calendars of Operations Group; i.e. SL Heads and the other supervisors and staff.
  • Open, read, route, and distribute incoming mail and other materials, (except, those marked Private & Confidential) and prepare draft of replies to routine letters.
  • Complete required forms in accordance with office procedures.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management and other applications.
  • Operate electronic mail systems and coordinate the flow of information both internally and with clients.
  • Conduct searches as directed by COO to find needed information, using such sources as the internet.
  • Ordering and maintaining stationery and equipment.
  • Liaising with the staff of the Managers regarding compliance with office procedures and processes

Minimum Qualifications

  • Graduate of a 4-year Business Course; Accountancy-related course is an advantage
  • At least 1-2 years of work experience as an Administrative/Executive Assistant
  • Knowledgeable in MS Office
  • Strong written and verbal communication skills
  • Ability to manage pressure and conflicting demands
  • Strong organizational skills
  • People person
  • Must possess tact and discretion
  • Pleasant, confident, and good telephone manners
  • Reliability, initiative, and honesty
  • Knowledge in Accounting is an advantage

Jobs Summary

Job level
Associate / Supervisor
Job category
Administration and Coordination
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while 
Office Address
23rd Floor, 139 Corporate Center, Makati, Metro Manila, Philippines
Human Resources / HR
1 opening

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About Leading Edge Executive Talent Search Inc.

Recruitment Process Outsourcing (RPO) Group is a division of Leading Edge Executive Search, Inc. providing RPO and professional staffing services to local & multinational clients from various business sectors. Our team comes with an expertise honed from being experienced staffing professionals and corporate recruiters -- working hard to deliver good matches to our clientele.
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