Executive Assistant  

Supports top level Executives by

Providing executive level administrative support; clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings.

Responsibilities include:

• Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Includes reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintaining executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcoming guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Preparing reports by collecting, securing and analyzing information through completing data base backups.
• Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

• Has at least Three (3) years work experience in Administrative support or Executive assistance.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Knowledge of standard office administrative practices and procedures
• Proficient in reading, writing and conversing in English and Tagalog
• Amiable and has a pleasing personality
• Having a Bachelor’s degree an advantage