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M2.0 Communications Inc.

Executive Assistant  

M2.0 Communications Inc.

 

Posted 6 days ago and deadline of application is on 11 Jan

Recruiter was hiring 15 hours ago

2024-11-29T05:22:25.433206+00:002025-01-11T16:00:00+00:00

Job Description

We are looking for a highly organized, proactive Executive Assistant to support the Chief Operating Officer (COO). This role involves managing schedules, coordinating meetings, preparing reports and presentations, and handling confidential information. Strong problem-solving, communication, and organizational skills are essential, along with the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support:

  • Manage the COO’s calendar, schedule meetings, and arrange appointments.
  • Prioritize and organize daily tasks, ensuring all deadlines are met.
  • Coordinate and prepare agendas, meeting materials, and follow-up tasks for internal and external meetings.
  • Handle and prioritize incoming communications, including emails, phone calls, and correspondence.

Project Coordination:

  • Assist with the planning and execution of key operational projects by tracking progress and ensuring that deadlines and deliverables are met.
  • Assist various teams across the organization by coordinating project meetings, creating presentations, and gathering and organizing data and reports.
  • Track the status of operational initiatives and provide updates to the COO.

Communication & Liaison:

  • Act as the main point of contact between the COO and internal/external stakeholders, ensuring professional and effective communication.
  • Draft and proofread emails, presentations, reports, and other documents on behalf of the COO.
  • Manage confidential and sensitive information with discretion and professionalism.

Office and Operational Support:

  • Coordinate with other teams to ensure smooth daily operations.
  • Manage and organize documents, contracts, and records related to operations.
  • Assist with the preparation of operational reports and performance tracking documents.

Event Planning and Travel Management:

  • Organize conferences, meetings, and company events, ensuring logistics, participants, and materials are prepared in advance.
  • Plan the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips

Additional Duties:

  • Provide support for special projects, research, and other tasks as assigned by the COO.
  • Continuously seek ways to improve efficiency and effectiveness within the COO’s office and the organization’s operations.

Minimum Qualifications

Education and Experience:

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • Open to fresh graduates. Relevant internships or coursework in administrative support or operations is a plus.

Skills:

  • Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
  • Strong verbal and written communication skills.
  • Strong interpersonal skills and the ability to interact with executives, employees, clients, and external partners professionally.
  • Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), email management, and scheduling tools
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Strong problem-solving skills, decision making, and attention to detail.
  • Ability to work independently, show initiative, and be resourceful.

Perks and Benefits

  • Paid Vacation LeavePaid Vacation Leave
  • Medical / Health InsuranceMedical / Health Insurance
  • Maternity & Paternity LeaveMaternity & Paternity Leave

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Sometimes
Office Address
# 94 Scout Castor
Industry
Public Relations / PR
Vacancy
1 opening
Website
https://m2comms.com/

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About M2.0 Communications Inc.

M2.0 Communications specializes in business, technology and lifestyle communication, with emphasis on public relations, stakeholder management and digital communication. We focus on public relations, social media marketing and media analytics, and pride ourselves as experts in earned media communication. Starting with one employee in 2003, M2.0 now has a total of around 50 full-time staffers composed of a dozen manager/director level employees and more than 40 specialists. During this time, the company came to work with dozens of national and international brands including Intel, Dell, Carrier, Bank of the Philippine Islands. Currently, we work with brands including UNICEF, Philips, OPPO, Del Monte, Bayo and the Government of the Philippines. M2.0's differentiation lies in the robust support offered by its different service units, as well as its knowledge and experience in stakeholder management, technology and business PR. The agency also offers a unique media monitoring service that is currently one of the most responsive and comprehensive in the Philippines today.

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