Lufthansa Technik Philippines
Lufthansa Technik Philippines

Executive Secretary  

Lufthansa Technik Philippines

  • Pasay, Philippines
    Lufthansa Technik Philippines Inc. MacroAsia Special Economic Zone, Villamor Air Base, Pasay City 1309 Philippines, Pasay, Metro Manila, Philippines
    Pasay
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 7 years ago

2017-06-29T16:00:00+00:00
Job closed.

Job Description

Reports to: Vice President - QM

Authorities and Responsibilities

  • General
    • Perform a full range of executive secretarial and related duties using considerable independent judgment in making decisions.
  • Specific
    • Perform a variety of executive support tasks that may be highly confidential and sensitive and ensures the confidentiality of protected information.
    • Administer a variety of administrative support activities to ensure an improved information flow and effective delivery of services by utilizing available or limited resources.
    • Act as the first point of contact for all inquiries about the department and carry out the day-today administrative tasks required to maintain the office.
    • Provide executive and administrative support activities that involve development, implementation, and management of programs and policies of the department.
    • Read and screen incoming correspondences and reports.
      • Make preliminary assessment of the importance of materials and organizes documents.
      • Handle some matters personally.
      • Forward appropriate materials to the concerned staff.
    • Receive and screen incoming calls and visitors, determine which are priority matters, and alert the concerned division accordingly.
      • Make referrals to appropriate staff and provides requested information.
    • Compose letters and memoranda in response to incoming mails or calls.
    • Act as a liaison between the VP-QM and subordinates or others, transmits directives, instructions and assignments and follows up on status of assignments.
    • Prepare agenda and collect materials for meetings and conferences.
      • Take minutes and keep records of proceedings, as required.
    • Compile and maintain records, confidential information, and reports.
    • Maintain various filing and records management systems.
    • Plan and manage the daily and long term schedules of the VP-QM.
    • Undertake other reasonable duties as directed by the VP-QM.

Minimum Qualifications

  • Educational level typically acquired through completion of 4-year college course.
  • Five years of secretarial/administrative support experience.
  • Knowledgeable of:
    • Administrative processes and communication.
    • Correct English usage, spelling, and punctuation.
    • Current computer environments, such as MS Word, PowerPoint, Excel, MS Outlook.
      • The work involves extensive use of software packages to produce a variety of documents, reports, letters and presentations.
    • Organization and maintenance of filing systems.
    • Techniques of receiving callers, making appointments and giving information.
  • Ability to:
    • Compose letters and memorandum.
    • Work independently and to use initiative.
    • Promote teamwork, trust and a cooperative environment.
    • Use diplomacy, discretion, and judgment in giving out information and referring callers.
    • Make decisions and take necessary actions.
    • Communicate and liaise effectively with a variety of people.
    • Prioritize work demands and to coordinate a number of tasks concurrently.

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
General Services
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
Lufthansa Technik Philippines Inc. MacroAsia Special Economic Zone, Villamor Air Base, Pasay City 1309 Philippines, Pasay, Metro Manila, Philippines
Industry
Aviation / Aerospace
Vacancy
1 opening
Website
https://www.ltp.com.ph

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About Lufthansa Technik Philippines

Founded in the year 2000 as a joint venture of Lufthansa Technik AG and Philippine aviation service provider MacroAsia Corporation, Lufthansa Technik Philippines offers a wide range of aircraft maintenance, repair and overhaul (MRO) services to customers worldwide. The company heavily focuses on base maintenance checks for the A320 family, A330/A340, and A380 aircraft types. It has 8 hangar bays and workshops which have been designed according to the latest industry standards in order to support aircraft maintenance, major modifications, cabin reconfigurations, engine maintenance and painting. LTP’s broad experience in base maintenance checks has earned the trust of more than fifty customers worldwide. It is also rendering line maintenance to more than twenty domestic and international carriers. Through a partnership with Lufthansa Technical Training Philippines (LTTP), LTP mechanics are certified through EASA Part 66-compliant courses. LTP holds repair station certificates from the FAA, EASA, CAAP and other airworthiness authorities. Mission, Vision & Values Our Vision To be the MRO provider of first choice in Asia Our Mission To assure safety and reliability for our customers Our Core Values We aim to promote a healthy relationship among employees — one that is based on mutual trust, respect and cooperation. We commit ourselves to the values of team orientation, discipline, reliability, responsibility, commitment and excellence.

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