Business Administration Assistant  

We are currently looking for a Business Admin Assistant who is very detail-oriented and is an incredible multitasker. This person must maintain being professional as the client’s work is quite confidential and must be upheld to the highest standard.

The main tasks will include:

• Assist in implementing, and maintaining administrative procedures and policies.
• Collaborate with the Founders to ensure the smooth running of day-to-day administrative operations.
• Coordinate with external stakeholders to ensure administrative compliance and maintain effective business relationships.
• Help develop and maintain a filing system to ensure all administrative documents are organized and easily accessible.
• Assist in managing inventory and ordering supplies necessary for the smooth running of operations.
• Help prepare reports and presentations on administrative performance.
• Attend administrative meetings and take minutes for distribution to relevant parties.
• Provide administrative support to the Founders as required.

• Bachelor's degree in Business Administration or related field

• Prior experience in an administrative role, preferably in an operations-focused and start-up environment.

• Excellent communication and interpersonal skills

• The ability to speak and/or understand Mandarin is an advantage but not required

• Proven ability to prioritize and manage multiple tasks simultaneously

• Strong organizational and time management skills

• Knowledgeable in Notion board or a task manager of some similarity

• Ability to work independently with minimal supervision

• Will require daily site visits and or travel.

• Having experience in either construction, e-commerce, or import and export an advantage

• Must be based in Manila or Makati