HR Specialist  

Manage a full spectrum of HR functions with a hands-on approach. Assist with day to day operations of the HR functions and duties.

Payroll

• Maintain employees leave records with proper approvals; collect time and attendance records
• Maintain office’s overtime, night differential hours and shift schedule
• Maintain updated employee records, including personnel-related data such as hires, transfers, performance appraisals, and salary changes.
• Act as a bridge between payroll vendors and employees, assist in gathering required information and payroll preparation by providing relevant data (bank account details of employees, payslip, personnel-related data etc)
• Work closely with vendors and colleagues on required statutory reporting requirement; arrange the signing of documentation.
• Review and confirm monthly payroll prepared by vendor, arrange fund transfer
• Work closely with vendor on monthly filing of company’s payroll tax returns and remittance forms as per statutory requirement
• Prepare monthly, quarterly and yearly compensation reports; budget and forecast
• Verify and arrange payment for vendor’s service fee
• Maintaining and update employee records, including personnel-related data such as hires, transfers, performance appraisals, and salary changes.
• Assist with yearly salary and bonus review process, including analysis and reporting.
• Monthly filing of company’s payroll tax returns and remittance forms as per statutory requirement.
• Responsible for all HR related filing. E.g. monthly remittance, contribution and provide employee status update to BIR, SSS, PHIC, HDMF and/or other required government agencies.
• File loan application for salary loan; Apply medical reimbursement if any.
• Compute tax annualization for each employee.

Employee Relations

• Build effective relationships with all key stake holders
• Organize staff engagement, rewards, and recreational programs
• Update senior management for any staff issues where necessary
• Dealing with grievances and implementing disciplinary procedures; Prepare documents where necessary

HR Operations

• Ensure full compliance under employment law regulations. Give advice on employment law.
• Develop staff handbooks; Develop and implement office policies
• Assist in deployment of HR processes to ensure high quality HR services
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Conduct exit interviews to identify reasons for employee termination.
• Manage office medical and insurance policy and review on yearly basis
• Contract with vendors to provide employee services
• Give advice and administer employee leave, other benefits and performance management systems
• Ad hoc HR projects
• Orientation and other training support

• Strong analytical and planning skills
• Good communication and presentation skills
• Excellent problem-solving skills
• Payroll experience
• Employee relations experience
• HR operations experience