Project Site Coordinator  

In this role, you will be responsible for providing administrative support to Kibu's Project Managers, Business Development Officers, and Site Supervisors. Other key tasks and responsibilities are as follows:

• Prepare documents associated with construction and project management.
• Process incoming and outgoing email including writing, proofreading, and editing documents
• Coordinate, prepare, and distribute:
  • Daily reports.
  • All reports or materials utilizing Microsoft Word, Excel, and Outlook.
• Assist and coordinate tenders, work permits, and manpower requirements.
• Composing faxes, transmittals, miscellaneous correspondence, and various minutes of meeting.
• Maintain all related files, hard copy, and soft data storage
• Scan, email, photocopy, and prepare courier packages, etc.
• Schedule and confirm appointments.
• Order construction supplies and maintain inventory.
• Answer telephone calls and relaying messages.
• Compile data, statistics and other information.
• Coordinate client, contractor, and consultant site visits and meetings.
• Maintain safety postings, minutes of meeting, and log sheets.
• Monitor on-going projects and construction sites.
• Perform other duties consistent with the position as reasonably determined by the person to whom you provide assistance.

• At least a Bachelor’s / College degree in Architecture or Engineering.
• At least 1 experience in the same field is preferred
• Office administration experience.
• Knowledge in construction, construction materials, and operations is an advantage.
• Strong interpersonal and communication skills.
• Can handle fast paced assignments.
• Strong organization, multitasking, and time management skills.
• Willing to do both office and field work.