Office Manager | Front Office Manager

Katalyst.ph

  • Makati, Philippines
    916 Arnaiz Ave, Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
  • Full time
Posted 2 months ago and deadline of application is on 25 Nov
Recruiter was hiring 3 hours ago

Office Manager | Front Office Manager

Katalyst.ph

Job Description

The Office Manager is a critical role in keeping the business and processes of the company running smoothly on a daily basis -- ensuring all administrative and operational needs of the office are met. This role is central in creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. This role may manage a team of administrative or support staff. Responsibilities typically include:

RESPONSIBILITIES

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
  • Managing databases, administrative records, and company information
  • Managing office expenditure and budgets
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Organize office operations and procedures
  • Responsible for recruiting staff for the office and providing orientation and training to new employees
  • Supervising and monitoring the work of administrative staff
  • Implementing and maintaining procedures/office administrative systems

Minimum Qualifications

  • Proven office management, administrative or assistant experience
  • Knowledge of office management responsibilities, systems, and procedures
  • Reliability and discretion: proven experience in handling confidential matters
  • Communication, negotiation and relationship-building skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office, GSuite platform
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Tech savvy with knowledge of office software packages for HR, payroll and accounting
  • Adaptability
  • Proactive, has the initiative to improve processes and systems
  • Finance, accounting and budgeting skills

Perks and Benefits

  • Paid Holidays Paid Holidays
  • Paid Vacation Leave Paid Vacation Leave
  • Paid Sick Leave Paid Sick Leave
  • Maternity & Paternity Leave Maternity & Paternity Leave
  • Transportation Allowances Transportation Allowances

Required Skills

  • Operations Management
  • Clerical Skills
  • Taxation
  • Accounting
  • Data Management
  • Payroll
  • Bank Reconciliation

Preferred Courses

  • Accountancy
  • Accounting
  • Business Administration

Jobs Summary

Job level
Associate / Supervisor
Job category
Accounting and Finance
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Always 
Office Address
Unit 301, 916 Arnaiz Ave, Makati, Metro Manila, Philippines
Industry
Information Technology / IT
Vacancy
1 opening
Website
http://katalyst.ph

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About Katalyst.ph

Katalyst.ph represents a network of family offices as a marketing and engagement front-end in the Philippines. These family offices are venture builders who build Filipino startups that are changing the world. Comprised of a team of dedicated professionals, Katalyst evaluates startup opportunities based on their impact to the local community. Katalyst.ph’s role is to build strategic partnership and investment opportunities for these startups to thrive. Though Katalyst.ph receives prospective business partners and associates abroad, the firm's focus is on serving the Filipino market first, with the goal of driving progress for the greater Philippines. Learn more about us at http://www.katalyst.ph/