Administrative Secretary
JMA Jewelry Center
- Mandaluyong, Philippines45 3rd Floor Visayas Avenue Project 6, Barangay Vasra, Quezon City, Mandaluyong, Metro Manila, PhilippinesMandaluyongMetro ManilaPhilippinesPhilippines
- Full timeFULL_TIME
Job closed.
Job Description
We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will organize and maintain the executive’s schedule and assist them through administrative tasks.
Executive secretaries are quick, has great time management, and multitasking abilities. It is with their diligence and competence that enable executives to focus on their managerial responsibilities without worrying about other tasks.
The goal is to contribute to the efficiency of the business by ensuring assigned duties are carried on timely and efficiently.
Responsibilities
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes.
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
- Make travel arrangements for executives.
- Handle confidential documents ensuring they remain secure.
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain the electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
Minimum Qualifications
- Proven experience as an executive secretary or similar administrative role.
- Proficient in MS Office
- In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Degree in business administration or relative field.
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Once in a while
- Office Address
- 45 3rd Floor Visayas Avenue Project 6, Barangay Vasra, Quezon City, Mandaluyong, Metro Manila, Philippines
- Industry
- Luxury Goods / Jewelry
- Vacancy
- 1 opening
About JMA Jewelry Center
Over 20 years in the industry creating Fine Jewelry that are exquisitely designed and meticulously handcrafted to sparkling perfection.