JMA Jewelry Center
JMA Jewelry Center

Administrative Secretary  

JMA Jewelry Center

  • Mandaluyong, Philippines
    45 3rd Floor Visayas Avenue Project 6, Barangay Vasra, Quezon City, Mandaluyong, Metro Manila, Philippines
    Mandaluyong
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 7 years ago

2016-10-20T16:00:00+00:00
Job closed.

Job Description

We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will organize and maintain the executive’s schedule and assist them through administrative tasks.

Executive secretaries are quick, has great time management, and multitasking abilities. It is with their diligence and competence that enable executives to focus on their managerial responsibilities without worrying about other tasks.

The goal is to contribute to the efficiency of the business by ensuring assigned duties are carried on timely and efficiently.

Responsibilities

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes.
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain the electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.

Minimum Qualifications

  • Proven experience as an executive secretary or similar administrative role.
  • Proficient in MS Office
  • In-depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.
  • Degree in business administration or relative field.

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Once in a while
Office Address
45 3rd Floor Visayas Avenue Project 6, Barangay Vasra, Quezon City, Mandaluyong, Metro Manila, Philippines
Industry
Luxury Goods / Jewelry
Vacancy
1 opening

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About JMA Jewelry Center

Over 20 years in the industry creating Fine Jewelry that are exquisitely designed and meticulously handcrafted to sparkling perfection.

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