Indochine Media Philippines
Indochine Media Philippines

Office administrator  

Indochine Media Philippines

 
  • Makati, Philippines
    Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 7 years ago

2017-07-31T16:00:00+00:00
Job closed.

Job Description

We are currently looking for a candidate for Office Administrator position to join our team. We are searching for a proactive type of personality, who is able to develop her skills and being able to follow up on routine tasks but also being flexible and motivated to be challenged by new responsibilities.

Job responsibilities:

  • Meet and greet office visitors, answer and forward phone calls and other inquiries.
  • Arrange courier services, sort and distribute post.
  • Maintain safe and clean reception and office area by ensuring compliance with internal procedures, safety rules and regulations.
  • Coordinate all office supplies including water, stationery, etc.
  • Assisting to the General manager in all regards (f.e. organization of travels, formulation of business letters, preparation of documents, scheduling meetings etc.).
  • Assume responsibility for planning, organizing and executing corporate events (team-building, corporate lunches & diners, corporate special events like Christmas Eve etc.).
  • Support Sales department to collect news, photos from ad clients to publish in the magazine.
  • Provide translation services both oral and written as required.
  • Coordinate all travel arrangements for all employees, both international and domestic, including air, hotel, ground transportation and car rental.
  • Manage established vendor relationships with outside travel agency, car service, hotels, cleaning service, office lease, etc.
  • Arrange transportation and meeting facilities for employees, partners and customers meetings on and off site.
  • Create and maintain all necessary forms and reports.
  • Special assignments as needed.

Minimum Qualifications

Requirements:

  • BA Degree in Linguistics or Economics.
  • 3+ years of work experience in a similar position in international companies.
  • Proactive mindset, capable of coming up with new ways and methods to improve operations through tools, processes, and procedures.
  • Self-motivated, well-organized, with high work ethical standards and cultural awareness.
  • Team player with strong customer service focus, friendly and polite, with polished verbal and listening communication skills.
  • Working knowledge of reservation systems.
  • Must be able to work under time pressure and deadlines being attentive to details, flexible, able to deal with difficult clients/customers.
  • Fluent English is a must, working knowledge of other foreign languages will be an advantage.
  • Proficient in MS Office applications including Outlook, Word, Excel and Power Point.
  • Normal business hours, however, remote support might be required outside of working hours on a case by case basis.

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Administration and Coordination
Educational Requirement
Graduated from high school
Recruiter response to application
Once in a while
Office Address
Makati, Metro Manila, Philippines
Industry
Media and Creatives
Vacancy
1 opening
Website
http://imv.com.sg

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About Indochine Media Philippines

Indochine Media Philippines is the branch of Indochine Media Ventures, Singapore based media holding with regional offices in Vietnam, Malaysia, Thailand and in the Philippines. Since 2010 our main business is into luxury publications targeting the highly upscale, lifestyle market across the all our countries. My Pope magazine was launched in 2017 as the the first project in the Philippines and successfully shifted into digital only in March 2020. My Pope is an adapted version of Italian magazine Il Mio Papa - successful weekly magazine launched in Italy by largest media holding Mondadori. My Pope digital platform is “the source of daily inspiration” for the Catholic-dominated Filipino readers an account of the figure of Pope Francis through anecdotes, stories and “day-in-the-life” of the Pontiff. The second project STAIL.PH was launched in 2019 as a fashion platform for millennials.

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