Executive Assistant
IDN Media
- West Jakarta, IndonesiaIDN Media Creative Lab Jakarta. Jl. Palmerah Utara No.62A, RT.3/RW.6, Palmerah, Kota Jakarta Barat, Daerah Khusus Ibukota Jakarta, 11480, West Jakarta, DKI Jakarta, IndonesiaWest JakartaDKI JakartaIndonesiaIndonesia
- Full timeFULL_TIME
Expired 5 years ago
2019-02-11T17:00:00+00:00Job closed.
Job Description
- Act as the point of contact between the executives and internal/external partners.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Welcomes guests, friends, clients, and partners by greeting them, in person or on the telephone; answering or directing inquiries.
- Prepares reports by collecting and analyzing information.
- Monitors project timeline as requested by the executive.
- Conduct market research of projects assigned by the executive.
- Conduct background check and other relevant information prior to the executive’s meeting.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Represents the executive by attending meetings in the executive's absence.
- Drafts presentation, speech, article, and important message.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Develop and carry out an efficient documentation and filing system
- Maintains and ensures office-related supplies and equipments, and other needs are being fulfilled.
- Secures information by completing database backups regularly.
Minimum Qualifications
- Bachelor degree with high distinction (GPA at least 3.50)
- Fluent in Bahasa Indonesia and English (written and verbal)
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- Experience and interest in using technology and the Internet to improve work efficiency
- Comprehensive knowledge of process, project and program management theory and practices, with the ability to apply them when solving operational issues.
- Ability to quickly learn new tools and technologies.
- High level verbal and written communications skills.
- Willing to work outside working hours (including weekends) and travel on immediate notice.
- Positive attitude, strong work ethic, passionate in what he/she does
Perks and Benefits
Medical / Health Insurance
Free Lunch or Snacks
Required Skills
- Organizing and Planning
- Relationship Management
- Interpersonal Skills
- Attention to Detail
- Time Management
- Computer System Administration
Jobs Summary
- Job Level
- Associate / Supervisor
- Job Category
- Administration and Coordination
- Educational Requirement
- Bachelor's degree graduate
- Recruiter response to application
- Often
- Office Address
- IDN Media Creative Lab Jakarta. Jl. Palmerah Utara No.62A, RT.3/RW.6, Palmerah, Kota Jakarta Barat, Daerah Khusus Ibukota Jakarta, 11480, West Jakarta, DKI Jakarta, Indonesia
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About IDN Media
IDN Media is the leading media platform company for Millennials and Gen Z in Indonesia, with over 70 million Monthly Active Users (MAU). On 8 June 2014, IDN Media was founded by Winston Utomo and William Utomo with the vision to democratize information and give positive impacts on society.
We believe access to relevant and quality information is a basic human right for every Indonesian, from Aceh to Papua. This is just the beginning for us. IDN Media that we all know has only scratched the surface of our vision. One step at a time, for a better Indonesia.
More than just a media company, IDN Media continuously develops its ecosystem to support its vision to democratize information and give positive impacts to the society.
IDN Media operates IDN Times, Popbela.com, Popmama.com, Yummy, GGWP.ID, Duniaku.com, FORTUNE Indonesia, IDN Creative, IDN Pictures, IDN Event, ICE, IDN Foundation, IDN Research Institute and IDN Programmatic OOH.
What’s it like working at IDN Media?
Life at IDN Media
The secret ingredient that makes IDN Media a great place to work is the people. You will meet so many Timmy in IDN Media who are equally obsessed and passionate with you in what they are doing. You will be surrounded by extremely smart, friendly, and awesome people who will help you whenever you need them and push you to the next level.
In IDN Media, we do cool things that contribute to the future of Indonesia. We want to bring change and shape the future of Indonesia.
Perks and Benefits Working at IDN Media
- A culture of inclusion and growth
- Flexible Working Style
- “Wear Anything” dress code policy
- Free lunch and drinks
- Free gym access at IDN Media HQ
- Health Insurance
- Performance-driven culture
- Super fun teammates
- More importantly, the opportunity to shape the future of Indonesia
Our perks and benefits are specially designed to keep you happy and healthy (physically, emotionally, and financially). We want to take care of you and make sure that you can focus and enjoy what you are doing here. Ultimately, we want you to become a better person by working at IDN Media.