Treasury Coordinator  

Job Purpose:

The role is responsible in providing assistance to the Treasury Department in the opening, closing and annual review of bank accounts in accordance with HLNG’s procedures, granting preparer and approver rights to users and documentation and monitoring of loan facilities.

Principal Accountabilities:

• Ensure that the opening and closing of bank accounts is performed and documented in accordance with HLNG’s procedures, provide users with preparer and approver rights for payments and perform an annual review of bank accounts.
• Provide assistance in the preparation and documentation of KYC requests and loan facilities.

Main Tasks:

Opening of bank accounts

• File signed forms
• Archive final bank documents including emails on the server for documentation purposes
• Update the” HLNG Bank Account Overview” with the new bank account
• Establish a bank account in online bank

Managing signatures (preparer and approver)

If the request is regarding a new user, the Bank Administrator shall:

• Send a certified copy of identification paper together with other required documents to the bank
• Order bank calculator to be used in the online bank for new users
• For persons to be removed: collect their bank calculator and send a removal request to the bank

If the request is regarding changes in signature rights

• Update signature rights in the online bank according to instructions from SVP Group Accounting and IFRS Reporting
• Update the “HLNG Bank account overview” with the implemented approval rights with 1st approver (preparer) and 2nd (payment controller role)
• Inform the Superuser AX/ES when user rights have been altered in the “HLNG Bank account overview”

Perform an annual review of signature rights

• The Bank Administrator is responsible to ensure that an annual review of signature rights is performed
• In the review, the actual signature rights shall be extracted from online banking and IT systems (AX and Eye-Share), and reconciled to the “HLNG Bank account overview”
• All deviations shall be highlighted

Archive documentation and update Bank account overview

• Close bank account
• Archive verification of closing according to “Practical guide for bank account management”
• Update the ”HLNG Bank account overview”
• Save documentation

Assist with KYC Requests and documentation

Personal qualities, skills and behaviours

• Energy and drive.
• Solution oriented attitude.
• Team-player, but also demonstrate the ability to work independently.
• Work efficiently, and achieve results on time.
• Able and willing to adapt and function in diverse situations with diverse business cultures on all continents.
• With working knowledge about Treasury operations (bank transcripts, access grants and bank agreements)
• Proficiency in Microsoft Office, especially Excel
• Good communication skills