Höegh Autoliners Regional Operating Headquarter
Höegh Autoliners Regional Operating Headquarter

Tech/Administration Assistant  

Höegh Autoliners Regional Operating Headquarter

 
  • Makati, Philippines
    7F V Corporate Centre, 125 LP Leviste St., Salcedo Village, Makati City, Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 6 years ago

2017-12-30T16:00:00+00:00
Job closed.

Job Description

The Tech/Administration Assistant has the following roles and responsibilities:

  • Assist in the data collection/collation & preparation for regularly scheduled reports
  • Assist in collecting/collating data from vessels relating to Safety, Operational, Technical information to support HA & HWSM
  • Consolidating, arranging, coordinating, sending & monitoring all important documents, publications, logbooks, etc. to vessels through DHL or joining crew
  • Monitoring locations and logistics requirements for "Pit Stop" containers
  • Maintaining a list of controlled documents and monitoring safekeeping for vessels and office
  • Update and maintain office policy & procedures documentation and vessel certificates maintained ashore
  • Maintain office filing system
  • Maintain office contact list
  • Taking detailed meeting minutes when required
  • Liaise with General Manager, Fleet Manager, Superintendents and senior ROHQ administrative assistants to handle requests from HWSM staff
  • Assist with travel arrangements (visa, passport, other documents pertaining to Superintendents travel
  • Collage, reconcile & submit "hard copy" element of the OCS online expense reports
  • Distribute email, correspondence, memos, letters, faxes and forms
  • Order HWSM office supplies
  • Act as the initial point of contact for internal and external HWSM clients/contacts (answering and directing phone calls, providing general support to HWSM visitors, organising meeting rooms for appointments)

Minimum Qualifications

  • Good communicator
  • Good organisational skills
  • Self-motivated
  • Ability to Multi-task
  • Prepared to work under stress/time pressure on occasions
  • Willing to learn and broaden skill base

Perks and Benefits

  • Paid HolidaysPaid Holidays
  • Paid Sick LeavePaid Sick Leave
  • Paid Vacation LeavePaid Vacation Leave
  • Maternity & Paternity LeaveMaternity & Paternity Leave
  • Single Parent LeaveSingle Parent Leave
  • Special Leave Benefits for WomenSpecial Leave Benefits for Women
  • Retirement Benefit PlansRetirement Benefit Plans
  • Life InsuranceLife Insurance
  • Medical / Health InsuranceMedical / Health Insurance
  • Transportation AllowancesTransportation Allowances
  • Free Lunch or SnacksFree Lunch or Snacks

Required Skills

  • Clerical Skills
  • Attention to Detail
  • Customer Service
  • Critical Thinking
  • Data Management
  • Computer Literacy / Basic Computer Skills

Jobs Summary

Job Level
Entry Level / Junior, Apprentice
Job Category
Administration and Coordination
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Often
Office Address
7F V Corporate Centre, 125 LP Leviste St., Salcedo Village, Makati City, Makati, Metro Manila, Philippines
Industry
Transportation and Logistics
Vacancy
1 opening
Website
http://www.hoeghautoliners.com

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About Höegh Autoliners Regional Operating Headquarter

Höegh Autoliners Company Profile Höegh Autoliners is a leading global provider of transportation and logistics services within the Roll-on Roll-off (Ro/Ro) segment. Our fleet of Pure Car and Truck Carriers (PCTCs) sailing in global trade systems combined with our local presence enable us to cater for the specific needs of each customer.

What we do We offer our customers safe and secure deep sea transportation of Ro/Ro cargo such as cars, high and heavy machinery and breakbulk. Each year, we transport around two million car equivalent units (ceu) as well as other rolling and static cargo. We have experience with a wide variety of cargo and will do our utmost to ensure that you receive the service you and your cargo require. We also offer logistics services mostly through joint ventures where we have invested in terminals and short sea as well as land-based logistics solutions. This cooperation between companies in the supply chain provides our customers with efficient and flexible cargo handling.

Ownership Höegh Autoliners Holdings AS is a Norwegian company owned by two shareholders: Leif Höegh & Co. Holdings AS as majority shareholder (61.25 per cent) and A.P. Moller - Maersk A/S (38.75 per cent).

Organisation Our corporate head office is located in Oslo, Norway but we employ approximately 400 people from 28 nationalities who are working out of 16 offices around the globe. We are organised in four geographical regions, each with its own Regional Head Office. In addition we employ 1200 seafarers, mainly from the Philippines and China, through our ship management company Höegh Technical Management Inc.

Our vessels Höegh Autoliners operates a fleet of owned and long-term charter PCTCs with capacity ranging from 2 300 to 8 500 ceu. Over the last five years our fleet has undergone a renewal, with many old vessels being phased out and new being built or chartered in. Today the average age of our fleet is around 10 years.

The World’s largest PCTC In 2015, we took delivery of two in a series of six Post-Panamax vessels in the New Horizon design. The remaining four will be delivered during 2016. The New Horizon is the world’s largest PCTC with 14 decks, covering an area of 71 400 m² - the same area as 10 soccer fields - and a carrying capacity of 8 500 ceu. With a 375 tonne capacity stern ramp, 22 tonne capacity side ramp, 6.5 meter height on the main deck and five hoistable decks, this new design provides more operational flexibility. Enhanced flexibility, larger capacity and optimised hull and energy efficiency reduce the vessel’s environmental impact and ensure a better service to our customers.

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