Höegh Autoliners Regional Operating Headquarter
Höegh Autoliners Regional Operating Headquarter

HR Admin Assistant  

Höegh Autoliners Regional Operating Headquarter

 
  • Makati, Philippines
    Makati, Metro Manila, Philippines
    Makati
    Metro Manila
    Philippines
    Philippines
  • Full timeFULL_TIME

Expired 7 years ago

2017-04-14T16:00:00+00:00
Job closed.

Job Description

The successful candidate for this position shall have the title ADMINISTRATION ASSISTANT.

Timekeeping

  • Prepare and provide Compensation and Benefits Team monthly timekeeping reports for all Höegh company employees.
  • On a monthly basis, reconcile employee activities in HRS with time records.
    • Ensure HRS employee activity records are updated and accurate.
  • Prepare monthly payroll variable reports for leave balances, overtime/night differential pays, and meal allowances for IT and other staff.

Statutory Compliance

  • Ensure updated and correct information for all employees’ records of different government agencies such as SSS, PhilHealth, and Pagibig.
  • Provide assistance to employees on matters relating to their membership and follow up claims from the different government agencies such as SSS, PhilHealth, and Pagibig/
  • Ensure that all employees' information reported to BIR are complete and updated.
  • Notify POEA of new and resigned employees.
    • Publish notification in newspaper of general circulation as part of POEA requirements for separated employees; (HFSP employees only)
  • Compile updates for DOLE, SSS, PhilhHealth, Pagibig and BIR.
    • Share information on labor and employment-related issues.

Company Assets

  • Make canvass and arrange with approved suppliers for procurement of company assets.
    • Prepare Purchase Order for approved suppliers' quotation.
  • Maintain files for all Höegh companies and ensure employee accountability of all company assets issued to each employee.
  • Handle all matters concerning office space maintenance and repairs.
    • Report to Administration Team Lead for necessary actions;
  • Maintain files for all company assets as to location, repairs, and maintenance.

Organization support

  • Be in-charge of all Admin tasks for the 3rd Höegh company in the Philippines.
  • Assist and collaborate with Administration Team Lead during company-wide and employees' activities/
  • Collate monthly data and update file for Environmental Aspects Review.
    • Report and submit to Administration Team Lead for review.
  • Be responsible on suppliers canvassing for goods/services other than office supplies such as giveaways and asset/s to be purchased.
    • Prepare Purchase Order for approved supplier or contractor.
  • Provide monthly inventory of office supplies consumption report to Accounting for all Höegh companyin thePhilippines.
  • Prepare Minutes for bi- monthly HAROHQ Admin meeting.
  • Perform other lawful functions as may be directed by his/her superior.

Minimum Qualifications

  • Bachelor's degree in HR or any Business course.
  • At least 2-3 years of relevant work experience.
  • Exposure to any HR system.
  • Knowledgeable on Statutory regulations and Labor Laws.
  • Excellent written and spoken communication skills in an international environment.
  • Excellent skills in MS Word, Excel, and Powerpoint.
  • Good customer service skills.
  • Hardworking.
  • Keen to details.
  • Pleasing personality.

Perks and Benefits

  • FlexitimeFlexitime
  • Paid HolidaysPaid Holidays
  • Paid Vacation LeavePaid Vacation Leave
  • Paid Sick LeavePaid Sick Leave
  • Maternity & Paternity LeaveMaternity & Paternity Leave
  • Single Parent LeaveSingle Parent Leave
  • Special Leave Benefits for WomenSpecial Leave Benefits for Women
  • Retirement Benefit PlansRetirement Benefit Plans
  • Life InsuranceLife Insurance
  • Medical / Health InsuranceMedical / Health Insurance
  • Medical, Prescription, Dental, or Vision PlansMedical, Prescription, Dental, or Vision Plans
  • Free Lunch or SnacksFree Lunch or Snacks

Required Skills

  • Labor Relations
  • Customer Service
  • Communication Skills

Jobs Summary

Job Level
Associate / Supervisor
Job Category
Human Resources
Educational Requirement
Bachelor's degree graduate
Recruiter response to application
Always
Office Address
Makati, Metro Manila, Philippines
Industry
Transportation and Logistics
Vacancy
1 opening
Website
http://www.hoeghautoliners.com

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About Höegh Autoliners Regional Operating Headquarter

Höegh Autoliners Company Profile Höegh Autoliners is a leading global provider of transportation and logistics services within the Roll-on Roll-off (Ro/Ro) segment. Our fleet of Pure Car and Truck Carriers (PCTCs) sailing in global trade systems combined with our local presence enable us to cater for the specific needs of each customer.

What we do We offer our customers safe and secure deep sea transportation of Ro/Ro cargo such as cars, high and heavy machinery and breakbulk. Each year, we transport around two million car equivalent units (ceu) as well as other rolling and static cargo. We have experience with a wide variety of cargo and will do our utmost to ensure that you receive the service you and your cargo require. We also offer logistics services mostly through joint ventures where we have invested in terminals and short sea as well as land-based logistics solutions. This cooperation between companies in the supply chain provides our customers with efficient and flexible cargo handling.

Ownership Höegh Autoliners Holdings AS is a Norwegian company owned by two shareholders: Leif Höegh & Co. Holdings AS as majority shareholder (61.25 per cent) and A.P. Moller - Maersk A/S (38.75 per cent).

Organisation Our corporate head office is located in Oslo, Norway but we employ approximately 400 people from 28 nationalities who are working out of 16 offices around the globe. We are organised in four geographical regions, each with its own Regional Head Office. In addition we employ 1200 seafarers, mainly from the Philippines and China, through our ship management company Höegh Technical Management Inc.

Our vessels Höegh Autoliners operates a fleet of owned and long-term charter PCTCs with capacity ranging from 2 300 to 8 500 ceu. Over the last five years our fleet has undergone a renewal, with many old vessels being phased out and new being built or chartered in. Today the average age of our fleet is around 10 years.

The World’s largest PCTC In 2015, we took delivery of two in a series of six Post-Panamax vessels in the New Horizon design. The remaining four will be delivered during 2016. The New Horizon is the world’s largest PCTC with 14 decks, covering an area of 71 400 m² - the same area as 10 soccer fields - and a carrying capacity of 8 500 ceu. With a 375 tonne capacity stern ramp, 22 tonne capacity side ramp, 6.5 meter height on the main deck and five hoistable decks, this new design provides more operational flexibility. Enhanced flexibility, larger capacity and optimised hull and energy efficiency reduce the vessel’s environmental impact and ensure a better service to our customers.

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