Accounting Supervisor  

General Job Description

Under the supervision of the General Manager, the Accounting Supervisor is responsible for directing and controlling the overall operations of the finance and accounting department, and responsible for ensuring the company maintains adequate credit, market, and operational viability and becomes more compliant with laws, regulations and within iternal policies and procedures.

Principal Responsibilities

Accounting

1. Process and analyze transactions submitted for execution.
2. Record/post through a used medium all consumed transactions according to appropriate accounts.
3. Create journal entries for each financial transaction.
4. Control petty cash funds approved by management.
5. Control unsigned demand drafts (checks).
6. Control provisionary and official receipts provided.
7. Take the lead in terms of developing and maintaining proper recording and handling of financial records of the company.
8. Organize (scan if necessary) or file original source documents.
9. Coordinate depository bank records.
10. Reconcile bank records and monitor issued checks, floated deposits and ensure accurate balances to avoid unnecessary penalties and other charges.
11. Monitor all accounts receivables and payables and reconcile according to specified timelines.
12. Conduct regular checks on assets and regularly coordinate with property custodians on its valuation for appropriate depreciation costs.
13. Counter check proposals prior to submission for approval regarding all asset requisition and expenditures.
14. Coordinate with the purchasing to finalize assets/materials to be purchased.
15. Verify all receipts after purchases.
16. Provide accurate billing statements to clients.
17. Check all billings against the company to ensure accuracy.
18. Check and verify receipts submitted for liquidation/reimbursements.
19. Ensure timely payments of SSS, Pag-ibig, and Philhealth benefits.
20. Ensure all business and other permits (i.e. sanitary, fire, etc.) needed for the company are properly renewed and complied with.
21. Ensure timely payment of business taxes and licenses (Local, SEC, BIR, etc.).
22. Prepare annual budgeting reports.
23. Prepare accurate and timely reports (financial statements, performance reports, inventories, etc.) for management consumption and external usage (government agencies and external auditors).
24. Provide all reports and documents required by internal and external auditors.
25. Coordinate with HR and Admin on matters relating to employee’s payroll and submit payroll requirements if necessary.
26. Conduct regular trainings and information dissemination to employees regarding correct finance and accounting practices.

Finance and Risk Management

1. Help the company maintain healthy overall liquidity. Provide direction in the control and appropriation offinancial resources of the company, through proper mobilization of finances such as mobilizing long term debt,short term funds, equity, and other fund sources needed. Help the company properly investing in assets that willyield right returns.
2. Collect relevant information and data, and then translate them into usable financial reports. The said financial reports should be done in such a way wherein it can be used as a tool for proper management controls andinformation systems.
3. Provide financial guidance to top management, functional departments, and service units of the company.
4. Develop funding, liquidity and related risk management policies. Draft, review and update the company’s financepolicies and procedures.
5. Assist in developing Risk management policies and tools to analyze and report enterprise risk.
6. Help the company manage financial risk according to an approved enterprise management framework.
7. Recommend processes to senior management to reduce risk exposure in areas of asset/liability, credit, operationaland compliance.
8. Review and recommend drawdown projection, non-routine adjusting entries and closing of books; approve fundtransfer, investment, and expenses within the limits of authority provided; and supervise the implementation of the annual budget for operating expenses as well as the Finance and Accounting department’s budget.

ORGANISATIONAL RELATIONSHIP

Supervision Received

• Reports to General Manager, Office Manager in the absence of the later.

Supervision Exercised

• Currently None
• Upon development of department structure, Finance and Accounting Staff

Internal Relationship
In addition to immediate superior, the Finance and Accounting Supervisor has regular contact with:

1. HR and Admin for budgetary concerns; in contact with Management Information System for Financial information;
2. Information and Communications Technology for automation reports and generation of the report;
3. Operations Department for funding requirement of the business group;
4. Compliance Head for compliance of regulatory agencies.

External Relationship can epect to have external contact with:

1. Government agencies,
2. Vendor Registration (independent agencies & client internal depts.),
3. Clients,
4. Depository banks,
5. Local & international suppliers & service providers.

Job Requirements

Education
Bachelor’s/College Degree in Accountancy, preferably CPA.

Experience

• At least 4-5 years of both independent and team based work experience in engineering, construction, landscaping or similar relevant industries handling project based as well as general overall company finances and accounting in a supervisory capacity to a high standard.
• Must be capable of discussing and contributing to decision making with management.
• Capable of comfortably working and communicating to a high level in a multi-cultural environment.
• Strong communication and presentation skills with good command of both written and spoken English and Tagalog.