Executive Assistant  

OVERVIEW:

As the Executive Assistant to our founder, you will manage her constantly changing schedule of internal and external meetings, while juggling a variety of administrative tasks and special projects. You’ll be responsible for keeping a pristine calendar, maintaining a system for scheduling meetings and tracking follow-ups, communicating with team members, and ensuring that she is well prepared for every interaction.

RESPONSIBILITIES:

• Manage calendar and ensure all information is up-to-date and represented accurately.
• Schedule all internal and external meetings, making sure they are prepared before each one and have a process for tracking and implementing follow-ups as needed.
• Develop and maintain systems and processes to help maximize founder's time.
• Represent founder through your communications and interactions internally and externally, acting with warmth, respect, and sophistication at all times.
• Efficiently execute administrative tasks like data management, offsite and meeting logistics, expense reports, shipping, photo/ video shoot logistics. Etc.
• Work with the Marketing/ PR team to prepare for any speaking engagements or events, including preparing materials and managing on-site logistics.
• Support founder on special projects as needed.
• Coordinate all domestic and international travel.
• Document all events and other representation opportunities that founder will be a part of through photography that will be used on social media.

MUST HAVES:

• Acute attention to detail and proven track record of creating systems and processes for efficiency. You have passion in accuracy and getting things done
• Experience and confidence in managing a busy calendar and special projects
• Efficiency working with Mac products, Google Apps and social networking sites,including Instagram, Twitter, Facebook, Youtube, LinkedIn, etc.
• Trustworthy and Professional
• Project management or event management experience a plus