Internal Auditor  

Ensures company's records are accurate, promote operational efficiency and ensure adherence to policies and procedures.

1.1. ACTIVE FUN

• Audit of all wrist tags issued vs. used (sales) – walk-in play, party play, complimentary wrist tags; must be zero variance; ensure that standard color coding is followed:
  • BLUE – UUNLIPLAY
  • ORANGE – 1 HR
  • 30 MINS – YELLOW
  • ADULT – GREEN
  • WHITE – PARTIES
  • RED – FREE OF CHARGE, GC, DEAS 30 MINS EXTENSION – STICKER
• Come up with a system to audit play extensions - aside from Mystery Shopper, how to spot audit unreported and unremitted sales from play extensions
• Audit of Snack Bar sales especially yield-based menu items – Beverage Inventory (Coffee, Iced Tea and OJ), Popcorn, Cotton Candy
  • Implementation of Cups and other Packaging Supplies Inventory (Issuance Vs. Ending Inventory = Consumption) to compute for sales variances
  • Audit all order slips if completely punched
  • Daily Inventory of all countable items – can soda, juices, water, etc.
• C/O STORE ACCT : Audit of Gift Certificate Issuance, Sales and Usage – tracking/monitoring system of GC sold and when redeemed;
  • There are 2 kinds: (1) GC Pure Play; and (2) GC with Snacks; only punched in POS when redeemed as payment tender;
  • How to monitor sales increment from GC redeemed – Example: Actual purchase is more than amount of GC
  • Monitoring system/documentation of GC for Sale and Complimentary GC (how to distinguish for proper recording)
• Audit of Funclub Membership Sales and Redemption of Freebies - should be in series to check for sales vs. sales logbook
• Audit of Deal Vouchers e.g. Metro Deal Redemption – this is not punched in POS so vouchers redeemed should equal used wrist tags separately issued for Deal vouchers
• Inventory and Audit of Merchandise – socks, T-shirts, novelty items and others
  • Use existing form; to double check if report of inventory/on hand is accurate
• Audit all OR booklets – all OR slips issued upon request of client; complete attachment/POS receipt if punched in POS
• Audit all discounts and supporting documents – Senior Citizen discount, Expat/Consul discount (VAT exempt)
• C/O STORE ACCOUNTANT: Audit Credit Card sales – must be supported with signed vouchers for bank payment
• Checking for completeness and accuracy of Daily Wastages and Spillage Report

1.2. ACTIVE FUN PARTIES

Note: Store Accountant will take care of AF BGC; Internal Auditor will take care of Megamall and Fairview

• Audit of Party Contracts/FA’s, Billings – focus on additional orders on the day of party; *Party should be fully paid before the actual event; accuracy of computation of cost
• Audit of additional orders on actual day of party – for F & B requirement, yellow slips of Order Form retained in the kitchen so these should match the actual billing; this applies to additional loot bags
• Circus Café parties – all pre orders (contracted) are paid and credited as part of Customer Service sales; additional orders on the day of party are all being punched in Circus Café POS and billed accordingly – all ala carte orders on the day of party should be punched and forms part of Circus Café sales for the day
• Audit complete filing system of all contracts, inquiry forms, etc.
• Free Unlimited Play GCs for Celebrants – recording, account for all issuances by having client acknowledge receipts
  • Play – discounted 20% if bundled in party packages
  • Get issuance summary from Store Accountant and audit at store level
• Standardized implementation of Corkage Fees – procedure for the approval of waiving or discounting corkage must be followed (Discount Form must be approved by GM)
• Implement Event Order Form for Balloon décor; Audit of Party Decors especially balloon decors – issuance vs. contract requirement; wastages report
• Implement inventory of loot bags and contents; Spot audit Inventory of all loot bags, Active Fun items that goes inside loot bag
• Spot audit inventory of all banquet supplies and equipment including catering equipment in Pasay warehouse
• Checking for completeness and accuracy of breakages and losses - there should be a per event/party checklist of banquet equipment and supplies
• Checking for completeness of Room Checklist, Party Survey Form every Monday

1.3. CIRCUS CAFÉ AND CARNIVAL GAMES

• Audit Daily Inventory/Variance Report for Beverages – Yield-based and Countable
• Audit Yield Report for Coffee
• Checking for completeness and accuracy of Daily Wastages/Spillage Report
• Audit Carnival Game Prizes and Redemption
• Audit Sales of Tokens – this is punched in POS but Carnival Games assistant/facilitator must surrender used tokens/tickets

1.4. THE FUNCTION ROOMS

• Monthly inventory of banquet equipment and supplies – shared with Active Fun parties
• Breakages and Losses per event – there should be a per event checklist of all supplies and equipment
• Audit all contracts and BEO’s – check for issuance of Billing Invoices
• Audit waiters DTR vs. requested cash salary – cash salary must be received by waiter

1.5. CONNOISSEUR CATERING

• Monthly inventory of catering equipment and supplies
• Breakages and Losses per event – there should be a per event checklist of all catering equipment pulled out from Pasay Warehouse
• Audit all contracts and BEO’s – check for issuance of Billing Invoices
• Audit waiters DTR vs. requested cash salary – cash salary must be received by waiter

1.6. BGC KITCHEN/COMMISSARY

• Audit Delivery receipts/Invoices and RR’s – RR’s must be approved by Executive Chef: RR issued upon receipt/delivery of goods/stocks
• Spot audits daily and monthly inventory/physical counts
• Audits Production reports for Active Fun Parties, TFR events and Connoisseur Catering/Stock

Transfers

• Audits Wastages – Trimmings and Spoilages
• Checks production yields – actual vs. theoretical/Variance Report

1.7. PASAY WAREHOUSE

• Audits stock transfers from Warehouse to branches
• Audits monthly inventory reports​

• Graduate of any Bachelor’s / College Degree
• At least 1-2 years of experience
• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;​