Accounting Assistant  

The Accounting Assistant is directly responsible for processing of request for payment of all selling and marketing transactions of the Business Development/Project Development in relation to payables, expenses and cash advances. Duties involve receiving and checking of RFP’s, and checking of supporting documents of liquidation and preparation of Journal Vouchers. He/she must ensure that all payments are authorized, properly approved and duly supported.

Responsibilities:

PROCESSING OF REQUEST FOR PAYMENT (RFP) OF ALL SELLING AND MARKETING RELATED EXPENSES

• Receive and validate RFPs to ensure completeness of documents
• Prepare necessary journal vouchers (JV) and debit note to record cash allocation and billing charges.
• Transmit the billing charges JV entries with attachment to Corporate Accounting Group for transmittal to Billing and Collection group for SOA issuances.
• Review and analyze the charging in RFP and JV to ensure proper recording of disbursements.
• Endorse RFP and JV to immediate superior for further validation of payment and posting in the system.
• Close monitoring of the flow of received RFP’s from posting to release of checks to attain the standard turn-around time.
• Prepare and submit to immediate superior the monthly report on count of accomplished RFP package with corresponding turnaround time to measure work efficiency.
• Provide prompt and courteous reply to queries of internal and external customer to maintain good customer service.

MONITORING OF CLOSURE OF ADVANCES

• Monitor all cash advances of marketing related expenses to ensure that releasing of cash advances complies with the prescribed policies.
• Receive and review liquidation of advances to ensure accuracy of computation and completeness of supporting documents.
• Prepare Journal Vouchers to ensure that all advances are recorded in employee’s ledger.

SUPPLIES AND CUSTODIAN

• Prepare stock requisition entry in accounting system (PPLUS) to ensure that supplies requested are properly recorded.
• Monitor supplies inventory to ensure its availability and safekeeping.
• Expected to support activities that the team leader and/or Department Head has assigned.

• At least 4-years Graduate of BS in Accountancy
• CPA is an advantage, but not required
• With at least 1 year of working experience in any related field
• Can analyze accounting, financial or other quantitative data
• Can perform work tasks systematically and consistently
• Able to deal with frequent change, delays or unexpected event
• Can perform work with close attention to details
• Proficient in Microsoft application – MS Excel, MS Word, Power Point