Admin/ Filing Personnel  

Primary responsibilities

• File records away in alphabetical or numerical order.
• Code files for proper placement.
• Retrieve files as necessary.
• Ensure files are loaned out that they come back.
• Clean and maintain file space.
• Manage all databases and records.
• Purge old files and create new entries as needed.
• Log all files that were removed.
• Fax and photocopy files.
• Deliver via interoffice methods.
• Ensure files are accessible and that room is well lit.
• Provide ladders for higher filing cabinets.
• Process and scan files to be entered into computer in digital database.
• Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs.
• Use scanners to convert forms, receipts, and reports into electronic format.
• Ensure no materials in file are lost.
• Be able to explain filing system to others.

Secondary Responsibilities

• Ability to do field work once required
• Note down and answer incoming calls

• Strong analytical and planning skills;
• Good communication and presentation skills;
• Excellent problem-solving skills;
• Good penmanship a must;