Procurement Administrator  

The Procurement Administrator will provide back-end support for the Purchasing Team and ensure accurate data is recorded into the ERP system.

General Responsibilities:

• Entering dates into client software as per Supplier backorder reports
• Follow up enquiries sent to the Purchasing Mailbox from the Sales Team
• Follow up with Suppliers to ensure most up to date and accurate information is recorded in client software
• Create Purchase Orders as required and other Ad Hoc tasks
• Warranty and Installation Administration Competencies required

Key Responsibilities:

• Upload and enter data into client software based on Backorder Reports sent from Supplier. This may be daily or weekly
• Reconcile backorder reports with those from Suppliers to ensure client software information is correct
• Answer inquiries sent to the Purchasing Mailbox
• Follow up Suppliers for current data
• Reply to staff member with the information or update client software with new data
• Investigate availability of stock with a supplier when asked
• Raise purchase orders within assigned boundaries
• Efficiency of reply
• Notify purchasing team if urgent action is required
• Raise and send warranty and installation purchase orders inside client software at the correct price
• Receipt the purchase order and invoice the Customer
• Send Warranty Certificate through to Customer
• Importing New Price Lists o Importing New Product Codes

• Candidate must possess at least 2 years of college or Associates/Bachelor's Degree or equivalent experience
• At least 2 to 3 years of relative work experience in administrative capacity
• Relevant experience in data entry and file maintenance and delivering customer service
• Proficient in MS Office Applications
• Knowledge or experience in ERP system or Zendesk is a definite advantage
• Intermediate Excel Skill is required
• Proven ability to communicate in English, both written and oral
• Must be accurate, energetic, enthusiastic, and driven