Administrative Assistant  

Administrative Assistants deliver services to clients operating online “virtually”. The role provides a wide range of services such as secretarial, administrative, creative, or technical. The Admin Assistant handles all administrative tasks like answering phone calls, emailing correspondences, doing the minutes of the meetings and managing and maintaining appointments and schedules, execute written and verbal instructions, and any other specialized business service as required by maintaining highquality of work under rigorous pressure and meet set deadlines.

Position Description:

• Duties include but are not limited to making travel arrangements, accounting, research, and specialized business services as required; communicates and maintains coordination with internal and external clients and/or stakeholders
• Transcription of minutes of meeting and letters as dictated
• Produce correspondence including meetings and various forms of communication in a timely manner without errors
• Ensure all documentation required are prepared and delivered within established deadlines
• Demonstrate excellent customer and team member service reflecting on the client’s values
• Ensure that requirements are implemented and maintained
• Preparation of meetings and ensuring that everyone is well prepared with all relevant documents and information in conducting meetings
• Keep diary up-to-date
• Organize, store, and archive paperwork in line with requirements
• Communicate with stakeholders and staff members with empathy, compassion, and professionalism
• Any other task/duty as directed by client/management

• Candidate must possess at least a Bachelor’s College Degree
• At least 2 to 3 years of relative work experience in administrative capacity and other related field
• Relevant experience in data entry and file maintenance, transcription, delivering customer service, report collation, and writing
• Accurate and effective client meeting and diary management
• Deliver high level of data accuracy and high data entry keystroke (at least 35 wpm)
• Proficient with Microsoft Office applications particularly Microsoft Word and Microsoft Outlook
• Must have strong attention to detail, can work well under pressure
• Has excellent time management and prioritization skills
• Excellent verbal and written communication skills
• Ability to be flexible to changing demands and challenges and exercise initiative
• Exercise empathy and diplomatic exchange in all working relationships