Recruitment Specialist (Admin/Sourcing)  

Candidate Sourcing and Marketing

• Real time processing and screening of all applications received from various sourcing channels and initiatives and ensure that they meet the minimum requirement for all open positions
• Continuously initiate different types of sourcing efforts to ensure a steady flow of applications regardless of the absence of Recruitment events / activities and build a healthy pool of candidates for active endorsements
• Generate high volume and high quality pipeline of candidates under very tight deadlines
• Keep track of all hiring needs and ensure that marketing strategies and projects relevant to the open requisitions are set in place and executed with relevant results
• Conceptualize programs/projects to enhance the sourcing channels currently utilized per vertical or position
• Execute and represent the company in all external and internal pre-planned recruitment/sourcing activities such as Job Fairs, Career Talks, Recruitment Open-House, and other related activities
• Increase coverage of sourcing efforts which shall not be limited to paper-screening, phone-screening and candidate scheduling; create and post job openings on all available channels including social media
• Provide current and regular updates to all processed candidates regarding their application status

Administrative and Back Office

• Management of the Recruitment Hub; administering all assessments required for all open positions
• Record keeping and maintaining of different recruitment files
• Performs all required pre-employment due diligence checks
• Create ways to enhance applicant experience and reduce waiting time
• Maintain databases and trackers, and provide statistical reports for proper and accurate monitoring which is key to future Recruitment initiated projects and activities
• Maintain applicant database by ensuring real-time processing of all applications received via all channels used by the Recruitment team
• Maintain spreadsheets for the hiring headcount as well as, all weekly/monthly recruiting reports
• Utilize gathered data / reports generated to establish recommendations to improve the process

Others

• Perform other related duties as may be assigned either in support of divisional / departmental goals as directed by superiors
• Keep updated on industry trends and practices, primarily competitor intelligence, and make recommendations based on gathered information
• Creating partnerships will all levels of the organization, external third party vendors, universities, associations and other recruiting sources

• Candidate must possess at least a Bachelor's/College Degree in Psychology, Human Resources, Behavioural Science or equivalent
• At least 1-3 years’ of relevant work experience in a similar position, working in Talent Acquisition / Human Resources with sourcing background OR experience in an administrative function preferred
• Fresh graduates are welcome to apply
• Background in conducting reference checks is an advantage
• Comfortable working in a fast-paced and dynamic working environment
• Demonstrated multi-tasking capability and success in meeting tight deadlines
• Excellent interpersonal relationship skills with the ability to interact with different types of people at all levels
• Ability to process a high volume of detailed work in a short time frame as well as the ability to follow through on work assignments with limited supervision
• Proficient in MS Office Applications and is technically savvy
• With pleasing personality, positive working attitude, and is customer service-oriented
• Detail-oriented with strong administrative and organization skills
• Self-starter and able to work independently or with a team
• Proven ability to communicate in English, both in written and oral forms
• A commitment to client service and a flexible can-do attitude to respond to client and business needs
• Must be accurate, energetic, enthusiastic, and driven
• Willing to work on a shifting schedule as required
• With offsite / field (provincial) work assignments
• Amenable to working in the BGC area