Property Administrator | Real Estate, Property

Diversify Offshore Staffing Solutions

  • Taguig, Philippines
    27F Twenty-four Seven Mckinley Bldg., 24th St. corner 7th Ave. Bonifacio Global City, Taguig, Metro Manila, Philippines
    Metro Manila
  • Full time
Posted 2 months ago and deadline of application is on 27 Jan
Recruiter was hiring 8 hours ago

Property Administrator | Real Estate, Property

Diversify Offshore Staffing Solutions

Job Description

The Property Administrator will provide a wide range of services such as administrative, human resources, or technical. The role will handle all administrative tasks such as answering phone calls, emailing correspondences, assisting clients, and any other tasks assigned. The role will involve administration of the client’s property management functions under management, including office and industrial.


  • Enter lease set up detail into the system upon such time when the lease is signed which, and provide the output to the client to validate. Client will then expand on lease set up to then be activated.
  • Assist the client with property and lease set up in the system upon the acquisition and sale of a property. This will include ownership detail, intercompany structures, tax structures and lease hierarchy.
  • Review and audit bank guarantees and security deposits held against leases for tenants
  • Rolling data integrity audits of tenancy details within property management system
  • Undertake audits and compliance checks of tenancy schedules, billings and accuracy of data
  • Maintain critical dates and documents from the system, such as insurance certificates and compliance lease matters. This will involve chasing tenants for updated documentation and upon receipt updating the system.
  • Ensure tenancy schedules are updated immediately following work on a matter allowing for accurate reporting within the business
  • Review monthly management fees to a provided schedule and validate fees for payment.
  • Maintain the property replacement insurance register for the properties under management, including certificates of currency.
  • Monitor all real estate licenses for the various government registers, and work closely with the client compliance team for the validation, renewal and credential updates.
  • Any other task/duty as directed by client/management

Minimum Qualifications

  • Candidate must possess a Bachelor’s / College Degree
  • At least 2 to 3 years of related work experience in property administration or management, real estate, industrial and commercial space
  • Strong communicator with excellent communication skills (both oral and written)
  • Proficient in Microsoft Office applications
  • Relevant working knowledge and understanding of occupier leases
  • Knowledge of systems such as MRI Software, Yardi, and JD Edwards is an advantage
  • Commercial management, paralegal background, and understanding of leases are highly preferable
  • Able to work independently, highly driven and a team-player
  • With pleasing personality, positive work attitude, and customer service oriented
  • Highly organized and with strong attention to details
  • Adaptable and flexible to change and new systems and processes
  • Has continuous improvement focus and time management skills
  • Willing to work in Bonifacio Global City (BGC) in an early morning shift (7:00 am – 4:00 pm)

Jobs Summary

Job level
Mid-Senior Level / Manager
Job category
Administration and Coordination
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
27F Twenty-four Seven Mckinley Bldg., 24th St. corner 7th Ave. Bonifacio Global City
Business Process Outsourcing
1 opening

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About Diversify Offshore Staffing Solutions

Diversify OSS is an Australian owned company providing businesses with successful extended or offshore workforce solutions in the Philippines. The Philippines is a competitive labour market with high demand for skilled workers in most fields. In order to realise the full potential of your offshore operations you first need to stand out from the crowd and attract the highest quality potential staff. Once you have selected the staff you want you then need to ensure that they stay happy, productive, engaged and with you for the longest possible time. Losing your staff because your provider doesn’t properly educate you about the cultural differences or because you staff don’t feel appreciated or part of a team will seriously undermine the effectiveness of your offshoring staffing strategy. An offshore workforce in the Philippines is a valuable asset to your business and like any asset, it takes some careful planning, investment, attention and most importantly the selection of the right business partner to ensure it delivers. At Diversify Intelligent Staffing Solutions we value our people. We understand that they are a major reason for our success and continued growth. We realise the importance of keeping our people happy, engaged and comfortable in what they do. Our focus is on providing a workplace that promotes creativity, teamwork and collaboration. We are a fun, friendly and passionate organisation that takes great pride in the social atmosphere we promote within the workplace, our people work hard but they enjoy what they do and enjoy interacting with their colleagues.