Executive Assistant cum Bookkeeper | Work From Home, Day Shift  

Clear is looking for an outstanding Executive Assistant (EA) who will help our client drive their business forward. This outstanding professional will enable their client to focus on executing their business strategy, confident that their EA has their backs in organizing their working day, keeping projects moving forward and taking decisive actions where required. The EA we are seeking is self-motivated, work-dedicated, flexible, and organised.

Role and Opportunity

The Executive Assistant’s role is to provide our Australia-based client a broad range of administrative support tasks. It’s about helping our client focus on growing their business, rather than getting caught up in the distractions of the day – too much email, too many calls, too many pointless meetings.

Purpose

Below are the key tasks and responsibilities of an Executive Assistant:

• Manage the client’s email inboxes efficiently and effectively, actioning as many tasks as possible – leaving only those items that require the clients’ direct input
• Coordinate the client’s tasks and commitments ensuring deadlines are met and priorities managed
• Manage relationships and deliverables of the client to their clients/customers
• Ensure actual service delivery to client’s clients/customers is undertaken in an effective and timely manner
• Handle phone calls effectively with politeness and in professional manner and then actioning the request from the caller – this is not an answering service but an actioning service
• Arrange, manage, coordinate, and maintain the client’s schedules, appointments, meetings, events, and travel arrangements
• Prepare and send out correspondence on the client's behalf
• Coordinate with clients and suppliers
• Assist the client’s team with back-office work, as required
• Update company databases and spreadsheets, if required
• Perform minor finance-related tasks, as required
• Perform data entry and/or administrative tasks, if required
• Provide other support as may be required by the client to give them the headspace to make the important decisions for their businesses.

Required Attributes

• Excellent written and verbal communication skills
• Technologically adept
• Excellent verbal and written English
• Utmost respect for the confidentiality and the sensitivity of information
• Ability to follow instructions and work well independently
• Good organisational, time management and customer service skills
• Proactive mindset
• High-level of professionalism, attention to detail, reliability, and strong work ethic
• Good interpersonal skills to harmoniously work with a team
• Ability to multi-task and exercise flexibility, good judgment, and discretion.

Essential Experience

• At least 2-years’ experience in supporting business owners or executives in an admin or EA capacity
• Proficient in Microsoft Office applications (Word, Outlook, Excel, Teams) and Google Workspace applications (Docs, Mail, Sheets, Drive)
• Knowledgeable in using project management tools like Trello, Asana, or Slack
• Bookkeeping experience or any finance-related functions

Advantageous

• Knowledgeable in Australian business culture
• Background in dealing with Australian clients