Virtual Receptionist

CLEAR Corporate Solutions

  • Makati, Philippines
    6th Flr Lepanto Building, 8747 Paseo de Roxas , Makati, Metro Manila, Philippines
    Metro Manila
  • Full time
Posted 7 hours ago and deadline of application is on 29 Sep
Recruiter was hiring 5 hours ago

Virtual Receptionist

CLEAR Corporate Solutions

Job Description

CLEAR Corporate is looking for an outstanding Virtual Receptionist with a clear and neutral accent. Someone who is self-motivated, work-dedicated, flexible and organized.


The Virtual Receptionist provides admin support to the team and is primarily in-charge of implementing an effective phone call system, such as taking the phone calls from existing patients to make or change an appointment, diverting calls, etc. The receptionist is also involved in the documentation procedure and other admin tasks in both clinics of the client.


Our passionate Virtual Assistants/Receptionists help our clients drive their businesses forward by enabling them to focus on the important items.

Daily duties include:

  • Handling all phone calls effectively with politeness and in professional manner, and follow the proper procedure when requested to divert the call
  • Triaging new patient referrals and schedule appointments for them
  • Managing incoming (virtual) faxes from the clinic's inbox and import them into the appropriate patient's file, then forward to the relevant doctor
  • Performing admin tasks such as reports, documentations and updating of patients' records
  • Providing support and assistance to the client’s onsite team with back-office work as required
  • Contributing to the team effort
  • Performing other duties as requested by the client or assigned by the management.

Minimum Qualifications

  • Minimum 3 years of work experience in an admin role
  • At least 1-year call handling experience
  • Experience in handling Australian accounts or with slight Australian accent, an advantage
  • Proficient in MicroSoft Office applications such as Word, Outlook, Excel, PowerPoint
  • Experience in any medical-related software such as Medical Doctor (MD) and PracSoft (PS), an advantage

Essential Attributes

  • Reliable and with ability to maintain a realistic balance among multiple priorities and competing demands
  • Strong work ethic, with respect for confidentiality and the sensitivity of information
  • Excellent call handling skills
  • Technically proficient, fast learner and highly trainable
  • Ability to multi-task effectively and exercise flexibility, initiative, good judgment and discretion
  • High level of professionalism and attention to detail
  • Excellent English communication skills both verbal and written
  • Ability to work with minimum supervision and harmoniously cooperate with offshore teammates

Be advised that this post will initially be on a Work from Home (WFH) setup until further notice that will be physically required to report in the office in Paseo de Roxas, Makati City.

Minimum IT requirement is at least 10 mbps internet speed

CLEAR may provide the PC set-up. If you opt to use your own equipment, below is the minimum requirement:

  • Operating System: Windows 10 Pro
  • RAM: 4 GB (for 64-bit)
  • Hard Disk: 500 GB
  • Webcam: 720p resolution
  • Audio: Headset with: mic (with noise cancelling feature)

Perks and Benefits

  • Paid Vacation Leave Paid Vacation Leave
  • Paid Sick Leave Paid Sick Leave
  • Life Insurance Life Insurance
  • Medical / Health Insurance Medical / Health Insurance

Required Skills

  • Telephone Skills
  • Document management system software
  • Record Keeping
  • Clerical Skills
  • Customer Service
  • Data Management
  • Microsoft / MS Office

Jobs Summary

Job level
Associate / Supervisor
Job category
Administration and Coordination
Educational requirement
Bachelor's degree graduate
Recruiter response to application
Office Address
8747 Paseo de Roxas, Makati, 1227 Metro Manila, Philippines
Business Process Outsourcing
2 openings

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About CLEAR Corporate Solutions

Everything we do is Better for Business – better for our clients, for our staff and for CLEAR. We offer great staff the opportunity to work with great clients on dedicated offshore staffing teams and specialist services. If you are smart, competitive, empathetic and have an insatiable desire to learn, you’ll fit right in. You’ll be working directly with your client, helping them deliver great outcomes to their clients, in an environment where you can deploy your skills and experience and develop even more as a professional.
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